Google Drive Odoo Integration v.13
The tool to automatically synchronize Odoo attachments with Google Drive files in both ways
- the technical core which provides basic mechanics of auto synchronization. This is a required module for integration.
Dens pris er
398€
358€.
- the connector itself which introduces links between Odoo and Google Drive.
Dens pris er
89€
80€.
- an optional add-on to sync Odoo documents (introduced by the enterprise app 'Documents') with clouds. The features assumed by this add-on are marked by the icon .
Dens pris er
44€
39€.
Selectable documents types for sync
The tool let you split any business model into a few directories. Have a separate folder for individuals and companies, for European and American opportunities, for each project, etc.
Moreover, it is possible to guarantee that only topical documents are synced by using relative periods: leads registered in the last 3 months, invoices updated the last week, and so on.
Typical use cases
- Projects: have an own Google Drive folder for each customer project.
- Customers: add all partner files in a single directory available both from Odoo and from Google Drive. Modify those using default cloud editors and access them when working in Odoo.
- Employees: gather all files by this employee in a single cloud folder: photos, document scans, contracts. Access and upload those from Odoo and Google Drive alternatively.
- Opportunities: carefully store all specifications, requirements, any files which would let you make a good offer.
- Orders: keep all printings and contracts in Google Drive with simple availability from Odoo.
Skærmbilleder
Choose document types to be synced
Document type might have a few folders based on filters
Automatic and bilateral integration
Synced attachments are physically kept only in a cloud storage, what increases Odoo interface performance. Simultaneously, you can open documents from Odoo or download those in a single click.
How files and folders are synced from Odoo to Google Drive
Based on the scheduled job 'Synchronize attachments with cloud' Odoo regularly checks whether:
- Any new attachment should be forwarded to Google Drive;
- Any new document type (e.g. Sale orders) is added / replaced / renamed as a sync model and, hence, whether a directory should be created / removed / renamed in Google Drive;
- Any new document (e.g. Sale Order SO019) is generated / updated / unlinked and, hence, whether a Google Drive folder should be created / moved or renamed / deleted.
- Any new attachment should be removed from Google Drive if it has been deleted from Odoo.
Based on results of that checks, Odoo starts processing queue of changes, and makes sure that all items are located correctly. The final goal is to have the structure 'Odoo / Document Types / Documents / Files. For example, 'Odoo / Quotations / SO019 / commercial offer.pdf'.
During the synchronization all synced Odoo attachments change their type to a link (URL), while binary content is removed with a next Odoo cleaner. So, no actual files would be stored on your Odoo server.
Please take into account:
- Each sync (especially the very first one) might take quite a long. It is not recommended to make sync too frequent: once an hour seems reasonable frequency.
- File names should be managed in Google Drive: each backward sync would recover Google Drive names, Odoo is here less important.
How items are retrieved from Google Drive to Odoo
Based on the scheduled job 'Synchronize attachments from cloud' Odoo regularly checks whether:
- Any file is added / moved / removed in a Google Drive document folder. If yes, Odoo would create a link to this file in a target object (e.g. a new attachment to SO019) or would move / delete such an attachment.
- Any file of a Google Drive document folder is renamed. If yes, an attachment would be renamed in Odoo as well.
- In document folders you can put not only files but also child folders. In that case a link for this folder (not its content) would be kept in Odoo attachments.
- If you deleted a folder related to this document type or this document, their child files would be deleted as well. Thus, Odoo would remove related attachments. The folders, however, will be recovered with a next direct sync.
- Each backward sync might take quite a long. It is not recommended to make sync too frequent: once an hour seems safe enough.
Skærmbilleder
Synced files are simply found in Google Drive. Add unlimited number of files or folders
Document types folders in Google Drive
All document of this type has an own folder
Direct access to Google Drive items
- Click on attachment to open it in Google Drive in a new tab (necessary to be logged in Google Drive);
- Click the icon of cloud to start downloading file from Google Drive (no extra check in is required)
- Push the button "Open cloud folder" to open all files related to this document.
Skærmbilleder
Quick access to Google Drive files and folders
Apply to Google Drive right from Odoo chatter
Individual and team drives
Fully integrated and compatible with Enterprise Documents
It does not contradict printing, mailing, or Enterprise documents features.
For the latter it is also possible to fully reflect directories structure, not only sync standard attachments.
How Odoo Enterprise Documents are synced
This tool is not in conflict with the 'documents' module provided under the Enterprise license. Attachments related to Enterprise folders would be synced as any other files: according to a document they relate to.
It is not always comfortable, and you might be interested in reflecting directories' structure introduced by the module 'Documents'. To this end the special extension is developed. This extension introduces the following features:
- The documents hierarchy is reflected within the folder 'Odoo / Odoo Docs'
- Each Odoo folder has a linked cloud folder. Take into account that folders created in the cloud storage will be synced as Odoo attachments. The key principle is: folders are managed by Odoo, files are managed by the cloud client
- All files are synced with the same logic as usual attachments. Files created in Odoo will be added to the cloud storage and will be replaced with links in Odoo. Files created in cloud storage will generate attachments within a paired directory
- Please do not name synced models as 'Odoo Docs'. This is the reserved name for Odoo Enterprise Documents
A few important peculiarities to take into account
- Take into account that files or folders deleted in Google Drive are really deleted only when you clean trash. Otherwise, such files still exist and would be reflected in Odoo
- Try to avoid the following symbols in folders' and files' names: *, ?, ", ', :, <, >, |, +, %, !, @, \, /,. Direct sync will replace such symbols with '-'. It is done to avoid conflicts with file systems.
Skærmbilleder
Direct access from Odoo documents to Google Drive
Enterprise Documents in Google Drive
Enterprise files in Google Drive
Tricky setup, but works perfectly now
Really solid module. We managed to get a very flexible folder structure (sorted by clients) and synced all our sales orders, invoices and tasks by projects to Google Drive.
Initial setup was a bit of a pain and kinda tricky to configure everything at first, but now it's running smoothly and works perfectly. The faotools team helped a lot. Def worth it if u need to keep your docs organized in Odoo and Google Drive.
Recommended!
Excellent !!!
Great App and great Service from faOtools.
Best module for integration with google drive
The module performs its function correctly and faOtools responds quickly to any problem and, in case of detecting any bug, quickly apply the changes. Its support is 10 stars.
Google Drive Sync logs in Odoo
Skærmbilleder
Logged synchronization activities
Default folders for documents
Konfigurations- og installationstips til Google Drive Odoo Integration Odoo v.13
Login and Google Drive Credentials
- Go to the Google Developer Console via the url https://console.developers.google.com
- Select or create a project
- Find the section 'Dashboard' and press 'ENABLE APIS AND SERVICES'
- Find Google Drive API and push the button to enable its API
- Go to 'Credentials' and press the button 'Configure Consent Screen'. As the User Type select 'External' and push 'Create'
- Add app information
- As an app name select any suitable
- As a user support email and developer contact information select your email address
- Press 'Save and Continue'
- On the 'Scopes' page just press 'Save and Continue'
- As Test Users add your GMail email address, then press 'Save and Continue'
- Then, go to Credentials and push the button 'Create Credentials'
- 'Web application' as the application type
- As the authorized redirect URI add the link in a format [YOURODOOSITENAME]/google_drive_token (e.g. https://odootools.com/google_drive_token).
- Save the app and copy 'Client ID' and 'Client Secret'
- Go to the Odoo Google Drive Settings
- Copy 'Client ID' to the 'App Client ID'
- Copy 'Client Secret' into the field 'App Secret Key'
- Insert previously generated redirect url
- If you use team drives, check the related box. Make sure you really use team drives. In you Google Drive you should find the item 'Team Drives' in the left sidebar. This feature is available only for business and enterprise tariffs
- If the option 'Team Drive' is enabled, introduce its name. It should be absolutely the same as you see it in your Google Drive. Make sure that your user has full rights for this team drive
- Press 'Save'
- Press 'Login and Confirm'. Odoo redirects you to Google login page. Check in, agree with all conditions, and grant permissions asked
- After login, Google redirects you back to Odoo. Google Drive - Odoo synchronization is ready to be done.
Google Console: APIs
Google Drive API
Enable Google Drive API
Configuring Google Consent Screen
Setting up External User Type API
Entering Google app details
Google app scopes
Adding authorized users
Creating Google app credentials
Google Drive app redirect URL
Copy app credentials
Enter Google app credentials to Odoo
Odoo server configuration and cron job configuration
To make sure the synchronization works correctly apply proper timeouts to the Odoo configuration file: LIMIT_TIME_CPU, LIMIT_TIME_REAL, LIMIT_TIME_REAL_CRON should be more than 900 seconds.
For Odoo.sh this should not be done, since timeouts are predefined and are not configurable.
Then, timeout should be entered to your Odoo. To that goal find the section 'Settings' on the app configuration page and copy the number there.
Afterwards, it is needed to make the cron jobs suit the applied timeouts. In the debug mode go to the Settings > Technical > Automation > Scheduled Jobs:
- Set up the job 'Synchronize attachments with cloud' as (a) frequency - 2*timeout; (b) the next execution as the next hour +timeout. For example, for 900seconds timeout: frequency - as 30minutes; the next execution - at 08:15
- Set up the job 'Synchronize attachments from cloud' as (a) frequency - 2*timeout; (b) the next execution as the next hour + timeout*2. For example, for 900seconds timeout: frequency - as 30minutes; the next execution- at 08:30.
Ofte stillede spørgsmål om Google Drive Odoo Integration Odoo v.13
Deles genererede Google Drive-mapper automatisk blandt Odoo-brugere?
The app itself does not regulate access rights on the Google Drive side. It should be done manually there. Thus, Odoo would create target folders in Google Drive, which by default are not shared, while you can change permissions to any of the folders. For example, to grant full rights for the 'Odoo' directory or to a specific 'Odoo > Sale Orders' or 'Odoo > Sale Orders > SO-001'.
The app works on a single user endpoint principle. So, all sync operations are done under the same Google Drive user (according to the Google API app you have configured).
Jeg slettede en fil i Google Drive, men den er stadig i Odoo
For at slette en fil helt skal du også tømme papirkurven i Google Drive.
Husk også, at filen stadig kan være i Odoo, fordi den baglæns synk endnu ikke har behandlet vedhæftningen. Det er en planlagt proces og tager tid.
Vil Google opkræve mig ud fra API-anmodningerne?
Modulet bruger kun det gratis API, så Google opkræver ikke.
Kan jeg ændre hyppigheden af synkroniseringsjob?
Yes, you can. To this end:
Turn on debug mode
Go to technical settings > Automation > Scheduled jobs
Find the jobs 'Synchronize attachments with cloud' and 'Update attachments from cloud'.
Take into account that you should not make them too frequent. It is preferable this job is finished until a new one is started. Thus, the configuration should depend on how many items you to sync you have. Usually, the frequency is set up between 15 minutes to 4 hours.
Make also sure that you have set up enough time limits in your Odoo configuration file. Thus, LIMIT_TIME_CPU and LIMIT_TIME_REAL parameters should be equal or bigger than planned cron job time. Starting from the version 13 consider also the parameter LIMIT_TIME_REAL_CRON.
An import notice for Odoo.sh clients: the maximum time for cron job might be set up as 15 minutes only.
Kan jeg konfigurere en anden struktur for synkroniserede mapper end den, synkroniseringen antager?
Nej, denne funktion findes først fra version 15. Før det arbejder modulet med en foruddefineret mappestruktur:
Odoo - rodmappe til synken
Modeller - mapper for hver Odoo-dokumenttype. For eksempel «Projects», «Partners». Efter domæne kan der være mere specifikke mapper: «Customer 1 Projects», «Projects of the Customer 2», «Internal Projects» osv.
Objekter - mapper for hvert dokument, f.eks. «Project 1» eller «Customer 1»
Filer og mapper knyttet til dette Odoo-dokument, som skal synkroniseres.
Så kan du for eksempel have:
Odoo / Projects / Project 1 / filer og mapper til projekt 1
Odoo / Customer 1 Projects / Project 1; Odoo / Customer 2 Projects / Project 3, ...
Odoo / Customers / Customer 1 / filer og mapper til kunde 1
Strukturen er altid flad: kun disse niveauer. Forskellige dokumenttyper kan ikke ligge i samme gren. I mappen «Customer 1» kan man ikke holde både ordrer, fakturaer og projekter. Hver type har egen/egne mappe(r). Ellers har den baglæns synk intet kriterium.
Skal jeg oprette bestemte brugeradgange i Odoo?
Nej, værktøjet bruger ét brugerendepunkt. Alle synkprocesser kører under én cloud-administrator (app). Rettigheder til oprettede mapper / filer automatiseres ikke. Administrer dem i din cloudlagerløsning.
Hvor gemmes synkroniserede filer? Duplikeres de i Odoo og i clouds?
Appen antager, at den binære indhold af vedhæftninger gemmes i Cloud Client i stedet for på Odoo-serveren. Sådanne vedhæftninger i Odoo bliver af typen URL, og du kan når som helst åbne dem fra vedhæftningsfeltet eller fra Cloud Client.
Efter opsætningen kræves ingen manuelle handlinger: synkroniseringen er fuldt automatisk. Beslut, hvilke Odoo-dokumenttyper der skal synkroniseres, og opret en relateret model for hver (kunder, salgs- eller indkøbsordrer, opgaver, projekter osv.).
Kan jeg have flere mapper til samme dokumenttype? For eksempel interne projekter og kundeprojekter?
Ja, det kan du. Opret en regel til hver og anvend filtre: for eksempel efter projekttype.
Gør filtrene indbyrdes udelukkende, så et dokument kan tildeles entydigt. For eksempel: «kunde men ikke leverandør», «leverandør men ikke kunde». Ellers hopper dokumentmappen fra én model til en anden.
Behøver jeg kun appen Cloud Storage Solution?
Nej, værktøjet er kun en teknisk kerne. Du skal også bruge forbindelsen til din cloud-klient.
Er det okay, hvis jeg har mange objekter at synkronisere, for eksempel 10000?
Ja, selvom processen kan være langsom med mange mapper/vedhæftninger. Kunder har dog rapporteret miljøer med >10k partnere og ~5k produktvarianter, og processerne var acceptable.
Nogle punkter:
- Synken er bygget, så ethvert element synkroniseres og ikke går tabt, selv om det ikke er hurtigt. FIFO-køer og commit af hvert job garanterer det.
- Antallet af objekter kan begrænses logisk. Modelkonfigurationen lader dig udelukke forældede poster (f.eks. arkiverede partnere eller ordrer fra for 2 år siden).
Er det muligt at gøre synkroniseringen realtids?
Nej. Vi har stærke grunde til at undgå realtidssynk:
Ydeevne. Ved realtidssynk giver hver filupload en indlæsningsskærm.
Konflikter. Hvis 2 brugere ændrer et element samtidig, kan det blive uløseligt. Med almindelige job kan vi rette bagefter; i realtid skulle der bruges en kø, endnu mere vildledende.
Funktionalitet. Især omdøbning og omstrukturering. Den baglæns synk bygger strengt på kataloglogikken og tjekker 100 % af elementerne ved hver synk. Efter hver opdatering ville det være tusindvis af anmodninger i sekundet. Ellers ville ændringer gå tabt.
Kan jeg synkronisere vedhæftninger til flere cloud-klienter
No, this feature becomes available only from version 15.
Vi bruger en særlig editor i vores clouds (f.eks. OnlyOffice, Office 365). Ville filer åbnes i den editor?
Ja, afhængigt af din cloud-klients konfiguration.
Hvad er opdateringspolitikken for jeres vaerktojer?
Ifolge de gaeldende regler for Odoo Apps Store:
- Hvert modul kobt til version 12.0 eller tidligere giver adgang til alle versioner op til 12.0.
- Fra version 13.0 skal hver modulversion kobes separat.
- Uanset version giver kobet ret til alle opdateringer og fejlrettelser inden for en hovedversion.
faOtools-teamet styrer ikke disse regler. Ved sporgsmaal, kontakt Odoo Apps Store-representanterne direkte.
Hvordan installerer jeg jeres app pa Odoo.sh?
Den mest direkte tilgang er Odoo-butikkens indbyggede arbejdsgang:
1. Abn modulets side, og klik pa Deploy on odoo.sh
2. Du bliver omdirigeret til GitHub. Log ind, og klik pa Create a new repo, eller brug et eksisterende. Repot skal vaere privat. Apps under OPL-1 ma ikke offentliggores. Opret om nodvendigt et nyt repo til Odoo.sh-projektet
3. Ga derefter til odoo.sh, klik pa Deploy, bekraeft, og klik pa Continue. Installationen starter.
Disse trin installerer appen pa production-grenen. Til andre grene eller opdatering:
1. Download kildekoden fra Odoo-butikken
2. Commit modulet til GitHub-repot. Ingen app-mapper/filer ma sta i .gitignore. Repoer oprettet af odoo.sh kan ignorere vigtige stier (f.eks. /lib). Upload alle modulmapper og -filer
3. Deploy malgrenen i odoo.sh-projektet, eller vent pa det automatiske build, hvis indstillingerne angiver det.
Hvordan installerer jeg jeres app pa min egen server?
2. Genstart Odoo-serveren;
3. Sla udviklertilstand til (tekniske indstillinger);
4. Opdater applisten (Apps-menuen);
5. Find appen, og klik pa Activate/Install;
6. Folg retningslinjerne pa appsiden, hvis de findes.
Jeres app har ekstra tilfojelser. Kan jeg kobe dem senere?
Ja. Odoo laegger automatisk alle afhaengigheder i indkobskurven: udelad allerede kobte vaerktojer, sa du ikke betaler to gange.
Jeg deployede jeres app pa Odoo.sh og ser advarsel/fejl i testene
En rod/orange advarsel pavirker ikke appens funktioner. Nogle gange bestar vores moduler ikke de standard automatiske tests, fordi de forventer en adfaerd, der er i konflikt med appens mal. Vi aendrer f.eks. prisberegningen, mens Odoo-testene sammenligner slutprisen med standardalgoritmen.
Tjek forst funktionerne i den deployede database. Virker alt?
Hvis du stadig mener, at advarslen pavirker reelle funktioner, kontakt os, og send de fulde installationslogfiler og den fulde liste over deployede moduler (kerne og tredjepart).
Kan jeg kobe jeres app direkte hos jer?
Nej, vi distribuerer kun vaerktojerne via den officielle Odoo-appbutik.
Jeg vil gerne have rabat
Desvaerre har vi ikke tekniske midler til individuelle priser.
Kan jeg installere appen pa min Odoo Online (SaaS)-database?
Nej, tredjepartsapps kan ikke bruges pa Odoo Online. Odoo SaaS blokerer den mulighed.
Jeres vaerktoj afhaenger af andre apps. Skal jeg kobe dem?
Ja, vaerktojet kraver alle moduler markeret som afhaengigheder. Prisen pa appsiden inkluderer allerede disse afhaengigheder.
Hvad koster modulet i amerikanske dollar? Hvorfor aendrede den sig?
Prisen pa vores moduler er sat i euro. Odoo-butikken omregner til andre valutaer efter den interne valutakurs. Derfor kan prisen i amerikanske dollar aendre sig, nar kursen opdateres.
App- og webstedstekster på andre sprog end engelsk er AI-assisterede og afstemt med officielle Odoo-oversættelser. Hvis du opdager en fejl, send en sag om oversættelseskorrekthed så retter vi det.
Fejl Rapportering
Hvis du støder på fejl eller inkonsistent adfærd, så kontakt os. Vi garanterer rettelser inden 60 dage efter køb og forbedrer værktøjerne også bagefter.
Du behøver hverken telefonnummer eller kreditkort for at kontakte os. Det rækker med en kort e-mail-tilmelding, der tager under 30 sekunder.
Medtag så mange detaljer som muligt: skærmbilleder, Odoo-serverlogs og en fuld beskrivelse af, hvordan problemet genskabes. Det tager som regel nogle hverdage at lave en arbejdsplan (hvis fejlen bekræftes) eller retningslinjer (ellers).
Offentlig funktioner Anmodninger Modul Idéer GRATIS Udvikling
Vi er stærkt motiverede til at forbedre vores værktøjer og taknemmelige for al feedback. Hvis kravene er til offentlig nytte og kan implementeres effektivt, tager teamet dem med på opgavelisten.
En sådan opgaveliste behandles regelmæssigt og indebærer ingen ekstra gebyrer. Selvom vi ikke kan love frister og endeligt design, kan det være en god måde at få ønskede funktioner uden investeringer og risici.
Du behøver hverken telefonnummer eller kreditkort for at kontakte os. Det rækker med en kort e-mail-tilmelding, der tager under 30 sekunder.
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