OwnCloud / NextCloud Odoo Integration v.13

The tool to automatically synchronize Odoo attachments with OwnCloud / NextCloud files in both ways

394€

The price already includes all necessary dependencies = 149€ (own price) + 245€ (Cloud Storage Solutions) .
Current version: 13.0.1.3.10

Enterprise
Community
Odoo.sh
This is the tool to integrate NextCloud / OwnCloud features into your Odoo business work flow. The app automatically stores Odoo attachments in NextCloud / OwnCloud, and it provides an instant access to them via web links. In such a way users work with files comfortably in the cloud storage, while the results are fully available in Odoo.

Selectable documents types for sync

You decide by your own which Odoo document types should be synced. Customers, opportunities, sale or purchase orders, tasks or issues, employees or users, so on and so on.
The tool let you split any business model into a few directories. Have a separate folder for individuals and companies, for European and American opportunities, for each project, etc.
Moreover, it is possible to guarantee that only topical documents are synced by using relative periods: leads registered in the last 3 months, invoices updated the last week, and so on.

Typical use cases

  • Projects: have an own NextCloud / OwnCloud folder for each customer project.
  • Customers: add all partner files in a single directory available both from Odoo and from NextCloud / OwnCloud. Modify those using default cloud editors and access them when working in Odoo.
  • Employees: gather all files by this employee in a single cloud folder: photos, document scans, contracts. Access and upload those from Odoo and NextCloud / OwnCloud alternatively.
  • Opportunities: carefully store all specifications, requirements, any files which would let you make a good offer.
  • Orders: keep all printings and contracts in NextCloud / OwnCloud with simple availability from Odoo.

Screenshots

Choose document types to be synced

NextCloud / OwnCloud models structure

Document type might have a few folders based on filters

NextCloud / OwnCloud documents filtered

Automatic and bilateral integration

Odoo sends attachments to NextCloud / OwnCloud and retrieves files from there based on scheduled jobs. No manual interaction is required.
Synced attachments are physically kept only in a cloud storage, what increases Odoo interface performance. Simultaneously, you can open documents from Odoo or download those in a single click.

How files and folders are synced from Odoo to NextCloud / OwnCloud

Based on the scheduled job 'Synchronize attachments with cloud' Odoo regularly checks whether:

  • Any new attachment should be forwarded to NextCloud / OwnCloud;
  • Any new document type (e.g. Sale orders) is added / replaced / renamed as a sync model and, hence, whether a directory should be created / removed / renamed in NextCloud / OwnCloud;
  • Any new document (e.g. Sale Order SO019) is generated / updated / unlinked and, hence, whether a NextCloud / OwnCloud folder should be created / moved or renamed / deleted.
  • Any new attachment should be removed from NextCloud / OwnCloud if it has been deleted from Odoo.

Based on results of that checks, Odoo starts processing queue of changes, and makes sure that all items are located correctly. The final goal is to have the structure 'Odoo / Document Types / Documents / Files. For example, 'Odoo / Quotations / SO019 / commercial offer.pdf'.

During the synchronization all synced Odoo attachments change their type to a link (URL), while binary content is removed with a next Odoo cleaner. So, no actual files would be stored on your Odoo server.

Please take into account:

  • Each sync (especially the very first one) might take quite a long. It is not recommended to make sync too frequent: once an hour seems reasonable frequency.
  • File names should be managed in NextCloud / OwnCloud: each backward sync would recover NextCloud / OwnCloud names, Odoo is here less important.

How items are retrieved from NextCloud / OwnCloud to Odoo

Based on the scheduled job 'Synchronize attachments from cloud' Odoo regularly checks whether:

  • Any file is added / moved / removed in a NextCloud / OwnCloud document folder. If yes, Odoo would create a link to this file in a target object (e.g. a new attachment to SO019) or would move / delete such an attachment.
  • Any file of a NextCloud / OwnCloud document folder is renamed. If yes, an attachment would be renamed in Odoo as well.
Please take into account:

  • In document folders you can put not only files but also child folders. In that case a link for this folder (not its content) would be kept in Odoo attachments.
  • If you deleted a folder related to this document type or this document, their child files would be deleted as well. Thus, Odoo would remove related attachments. The folders, however, will be recovered with a next direct sync.
  • Each backward sync might take quite a long. It is not recommended to make sync too frequent: once an hour seems safe enough.

Screenshots

Synced files are simply found in NextCloud / OwnCloud. Add unlimited number of files or folders

Odoo attachments as NextCloud / OwnCloud files

Document types folders in NextCloud / OwnCloud

Any Odoo model to be synced

All document of this type has an own folder

All documents are synced to NextCloud / OwnCloud

Direct access to NextCloud / OwnCloud items

The tool redefines Odoo attachments boxes to make sure users may work with synced files comfortably:
  • Click on attachment to open it in NextCloud / OwnCloud in a new tab (necessary to be logged in NextCloud / OwnCloud). Look also at the section 'Internal and Public URLs' below.
  • Click the icon of cloud to start downloading file from NextCloud / OwnCloud (no extra check in is required)
  • Push the button "Open cloud folder" to open all files related to this document.

Internal and public URLs

By default all links from Odoo to OwnCloud / NextCloud are internal. It means that only authorized users may access them and, after that, generate shared URLs for others.

It is possible to make them public using the option 'Use Public URLs'. In that case links will become 'shared', meaning that everybody may access those files by links. Although the links would be hardly known by external users, there is a slight chance that they become available as a result of some user actions. Besides, sharing links generation is not fast and might make the synchronization slower. Thus, be cautious if you decide to use shared links.

Screenshots

Quick access to NextCloud / OwnCloud files and folders

Integrate Odoo and NextCloud / OwnCloud

Apply to NextCloud / OwnCloud right from Odoo chatter

Synced items right in Odoo chatter

Fully integrated and compatible with Enterprise Documents

The synchronization will work for any document type including custom objects disregarding in what module it is introduced.
It does not contradict printing, mailing, or Enterprise documents features.
For the latter it is also possible to fully reflect directories structure, not only sync standard attachments.

How Odoo Enterprise Documents are synced

This tool is not in conflict with the 'documents' module provided under the Enterprise license. Attachments related to Enterprise folders would be synced as any other files: according to a document they relate to.

It is not always comfortable, and you might be interested in reflecting directories' structure introduced by the module 'Documents'. To this end the special extension is developed. This extension introduces the following features:

  • The documents hierarchy is reflected within the folder 'Odoo / Odoo Docs'
  • Each Odoo folder has a linked cloud folder. Take into account that folders created in the cloud storage will be synced as Odoo attachments. The key principle is: folders are managed by Odoo, files are managed by the cloud client
  • All files are synced with the same logic as usual attachments. Files created in Odoo will be added to the cloud storage and will be replaced with links in Odoo. Files created in cloud storage will generate attachments within a paired directory
  • Please do not name synced models as 'Odoo Docs'. This is the reserved name for Odoo Enterprise Documents

A few other peculiarities to take into account

  • Do not add folders inside root or document types' folders. If they have the same name as newly synced folders, the latter would not be uploaded
  • Make sure your database has a proper SSL certificate which is required to use OwnCloud API
  • Try to avoid the following symbols in folders' and files' names: *, ?, ", ', :, <, >, |, +, %, !, @, \, /,. Direct sync will replace such symbols with '-'. It is done to avoid conflicts with file systems.

Screenshots

Direct access from Odoo documents to NextCloud / OwnCloud

Odoo documents sync interface

Enterprise Documents in NextCloud / OwnCloud

Synced NextCloud / OwnCloud folders

Enterprise files in NextCloud / OwnCloud

Direct link to NextCloud / OwnCloud

Very good product

A perfect solution to integrate Owncloud with Odoo. We sync a high volume of objects across multiple Odoo models, which works seamless and stable. For us it is the perfect solution to have an external DMS instead of the Odoo native attachment handling, which also enables us to interchange files between systems in our best-of-breed setup.
The team behind this module is extremely professional and responsive. They helped us on a few occasions and provided clear answers and prompt support when required, and they even went out of their way to assist us with another requirement we had. Cannot recommend the product and team highly enough, try this if you're in the market to connect Odoo with an external document solution.

Frank Vogler in the Odoo Apps Store

Works according to specs

I have used this app with Odoo 12 and Nextcloud 16 and it works as specified. Odoo Tools offers very responsive support which is really helpful. Of course 5 stars...!

NXD-Audio in the Odoo Apps Store

This is Awesome

I have used Cloud Sync on Next/Own Cloud and works really great.

Humberto in the Odoo Apps Store

NextCloud / OwnCloud Sync logs in Odoo

Sync activities might be logged. Control over files and folders creations, moves, name changes and removals. Just turn on the option 'Log sync activities', and you would be able to observe the history through the button 'Sync logs'.

Screenshots

Logged synchronization activities

NextCloud / OwnCloud Sync Logs

Default folders for documents

The tool let generate default directories' structure for this document type during the very first sync of a related object. For example, for all employees you may have pre-defined folders 'Scans', 'Scans/Official', 'Photos', etc.

Configuration and Installation Tips for OwnCloud / NextCloud Odoo Integration Odoo v.13

Python dependency

The tool depends on external libraries 'owncloud'. Install this library for your Odoo server through the command: pip3 install pyocclient

Configuration and log in

To log in in OwnCloud / NextCloud you should:
  • Enter your cloud storage full url
  • Select an OwnCloud / NextCloud user, which has full rights to read, create, write and delete files and folders within a root directory
  • Enter login and password of this user
  • Introduce the title for OwnCloud / NextCloud folder, e.g. Odoo
  • Push the button 'Save', and then - the button 'Login and Confirm'
  • If everything is fine, push the button 'Sync'
  • Make sure that the root directory or its children are shared with your colleagues

Enter OwnCloud / NextCloud credentials

OwnCloud / NextCloud settings

Odoo server configuration and cron job configuration

To make sure the synchronization works correctly apply proper timeouts to the Odoo configuration file: LIMIT_TIME_CPU, LIMIT_TIME_REAL, LIMIT_TIME_REAL_CRON should be more than 900 seconds.

For Odoo.sh this should not be done, since timeouts are predefined and are not configurable.

Then, timeout should be entered to your Odoo. To that goal find the section 'Settings' on the app configuration page and copy the number there.

Afterwards, it is needed to make the cron jobs suit the applied timeouts. In the debug mode go to the Settings > Technical > Automation > Scheduled Jobs:

  • Set up the job 'Synchronize attachments with cloud' as (a) frequency - 2*timeout; (b) the next execution as the next hour +timeout. For example, for 900seconds timeout: frequency - as 30minutes; the next execution - at 08:15
  • Set up the job 'Synchronize attachments from cloud' as (a) frequency - 2*timeout; (b) the next execution as the next hour + timeout*2. For example, for 900seconds timeout: frequency - as 30minutes; the next execution- at 08:30.

Frequently Asked Questions about OwnCloud / NextCloud Odoo Integration Odoo v.13

Yes, you can. To this end:

  1. Turn on debug mode

  2. Go to technical settings > Automation > Scheduled jobs

  3. Find the jobs 'Synchronize attachments with cloud' and 'Update attachments from cloud'.

Take into account that you should not make them too frequent. It is preferable this job is finished until a new one is started. Thus, the configuration should depend on how many items you to sync you have. Usually, the frequency is set up between 15 minutes to 4 hours.

Make also sure that you have set up enough time limits in your Odoo configuration file. Thus, LIMIT_TIME_CPU and LIMIT_TIME_REAL parameters should be equal or bigger than planned cron job time. Starting from the version 13 consider also the parameter LIMIT_TIME_REAL_CRON.

An import notice for Odoo.sh clients: the maximum time for cron job might be set up as 15 minutes only.

The app assumes that the binary content of attachments is kept in Cloud Client instead of the Odoo server. So, such attachments in Odoo become of the URL type, and you may any time access them either from the attachments box or from the Cloud Client.

After the setup, no manual actions are required, as the synchronization is fully automatic. Just decide which Odoo document types should be synced and set up a related model to sync for each of those (Customers, Sale or Purchase Orders, Tasks, Projects, etc.).

No, this feature is available only from version 15. Prior to that version, the module works with the pre-defined structure of folders:

  1. Odoo - a core folder for sync

  2. Models - folders for each Odoo document type. For example, 'Projects', 'Partners'. Distinguished by domain there might be more specific folders: e.g., 'Customer 1 Projects', 'Projects of the Customer 2', 'Internal Projects', etc.

  3. Objects - folders for each document, e.g. 'Project 1' or 'Customer 1'

  4. Files and folders related to this Odoo document to be synced.

As a result you may have for instance:

  • Odoo / Projects / Project 1 / files and folders related to the  project 1

  • Odoo / Customer 1 Projects / Project 1; Odoo / Customer 2 Projects / Project 3, ...

  • Odoo / Customers / Customer 1 / files and folders related to the customer 1

This structure is always flat, meaning that there are only those levels of hierarchy. Thus, it is correct that various document types can't be done within the same structure. Within the folder 'Customer 1' we can't keep the files related both to sale orders, invoices, and projects. Each of those document type has an own (or a few own) folders. Otherwise, we will not have a chance to make backward synchronization, since there would be no criteria to rely upon.

Yes, you can. To that goal, prepare a rule for each, and then those apply filters: for example by type of a project.

Try to make filters self-exclusive in order a document can be definitely assigned. For instance, 'customer but not supplier', 'supplier but not customer'. Otherwise, a specific document folder would jump from one model to another.

No, the tool relies upon a single user end point. It means that all sync processes are done under a single cloud admin (app). Access rights for created folders / files are not automatized. You should administrate those rights in your cloud storage solution.

No. We have strong reasons to avoid real time sync:

  • Performance issues. In case a sync is real time, each file upload will result in the loading screen.

  • Conflict issues. If 2 users simultaneously change an item, it might lead to unresolved situations. In case of regular jobs we can fix it afterwards, while in case of real time we would need to save it as some queue, and it will be even more misleading for users.

  • Functionality issues. In particular, renaming and restructuring of items. In the backward sync the tool strictly relies upon directories' logic, and during each sync 100% of items are checked. In case it is done after each update, it will be thousands of requests per second. If not: changes would be lost.

No, the tool is only a technical core. You also need the connector for your cloud client.

Yes, although in case of many folders / attachments to sync, the process might be slow. Simultaneously, our clients reported to us the environments with >10k partners and ~5k product variants to be synced, and the processes were acceptable.

A few points to emphasize:

  1. The sync is constructed in such a way that anyway any item will be synced and will not be lost, although it might be not fast. It is guaranteed by first-in-first-out queues and by each job commits.

  2. The number of objects might be limited logically. The models' configuration let you restrict sync of obsolete items (e.g there is no sense to sync archived partners or orders which are done 2 years ago).

No, this feature becomes available only from version 15.

No, the tags are not synchronized. We considered this feature previously, but made a decision not to introduce such a feature due to a number of reasons:

  • The connector library doesn't support getting or updating OwnCloud tags

  • Odoo attachments do not have the attribute 'tags' and it is not fully clear when those tags would be assigned to users.

  • Since the app provides bilateral sync, there might be critical conflicts during sync which would be difficult to resolve.

According to the current Odoo Apps Store policies:

  • every module bought for version 12.0 and prior gives you access to all versions up to 12.0.
  • starting from version 13.0, every module version should be purchased separately.
  • disregarding the version, purchasing a tool grants you a right to all updates and bug fixes within a major version.

Take into account that the faOtools team does not control those policies. For all questions, please contact the Odoo Apps Store representatives directly.

The easiest approach is to use the Odoo store built-in workflow:

1. Open the module's page and click the button Deploy on odoo.sh

2. After that, you will be redirected to the GitHub page. Login to your account and click 'Create a new repo' or use the existing one. Please, make sure, that your repository is private. It is not permitted to publish the apps under the OPL-1 license. If necessary, create a new repo for your Odoo.sh project

3. Then, go to odoo.sh and click on the deploy button, submit the decision in the pop-up window and click 'Continue'. The action will trigger the installation process.

These steps would install the app for your project production branch. If you wanted to deploy the apps for other branches or update the module, you should undertake the following actions:

1. Upload the source code for the app from the Odoo store

2. Commit the module to a required GitHub repository. Make sure that none of the app folders/files are ignored (included in the .gitignore of your repo). Repositories are automatically created by odoo.sh, which might add by default some crucial items there (e.g. /lib). You should upload all module directories, subdirectories, and files without exceptions

3. Deploy a target branch of the odoo.sh project or wait until it is automatically built if your settings assume that.

  1. Unzip the source code of the purchased tools in one of your Odoo add-ons' directories;

  2. Re-start the Odoo server;

  3. Turn on the developer mode (technical settings);

  4. Update the apps' list (the apps' menu);

  5. Find the app and push the button 'Install';

  6. Follow the guidelines on the app's page if those exist.

Yes, sure. Take into account that Odoo automatically adds all dependencies to a cart. You should exclude previously purchased tools.

A red/orange warning itself does not influence features of the app. Regretfully, sometimes our modules do not pass standard automatic tests, since the latter assumes behavior which is in conflict with our apps goals. For example, we change price calculation, while standard Odoo module tests compare final price to standard algorithm.

So, first of all, please check deployed database features. Does everything work correctly?

If you still assume that warning influences real features, please contact us and forward full installation logs and the full lists of deployed modules (including core and third party ones).

Regretfully, we do not have a technical possibility to provide individual prices.

No, third party apps can not be used on Odoo Online.

Yes, all modules marked in dependencies are absolutely required for a correct work of our tool. Take into account that price marked on the app page already includes all necessary dependencies.  

The price for our modules is set up in euros. The Odoo store converts prices in others currencies according to its internal exchange rate. Thus, the price in US Dollars may change, when exchange rate changes.

Bug reporting

In case you have faced any bugs or inconsistent behavior, do not hesitate to contact us. We guarantee to provide fixes within 60 days after the purchase, while even after this period we are strongly interested to improve our tools.

No phone number or credit card is required to contact us: only a short email sign up which does not take more than 30 seconds.

Please include in your request as many details as possible: screenshots, Odoo server logs, a full description of how to reproduce your problem, and so on. Usually, it takes a few business days to prepare a working plan for an issue (if a bug is confirmed) or provide you with guidelines on what should be done (otherwise).

Public features requests and module ideas (free development)

We are strongly motivated to improve our tools and would be grateful for any sort of feedback. In case your requirements are of public use and might be efficiently implemented, the team would include those in our to-do list.

Such a to-do list is processed on a regular basis and does not assume extra fees. Although we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.

No phone number or credit card is required to contact us: only a short email sign up which does not take more than 30 seconds.

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