Periodic Reporting and Reminders v.11
The tool to generate and periodically send reports and reminders
Any Odoo documents' reporting
Look at popular use cases
- To send periodical statistics for managers
- To forward to-do lists for certain actions
- To plan forthcoming events and actions
- To notify customers or suppliers of done jobs.
Pipeline results --> to get leads closed the previous month for a team manager
- Choose Lead/Opportunity as a model
- Define a period as Closed Date in the last month
- Make a filter Sales Channel > Sales Channel contains 'Europe', where 'Europe' is your sales team
- As columns define Display Name, Salesperson > name, Salesperson > phone, Tags, Expected Revenue
- Subscribe a sales team manager for this reminder
- Send a list each month, on the first Monday.
Similar lists might be configured for sale orders, deliveries, purchase orders, manufacturing operations, etc.
Daily to-do list --> to get activities which should be done today or previously
- Choose Activity as a document type
- Define a period as Due Date in the last 10000 days including this (to get even the eldest activities)
- Make a filter Assigned to > Name contains 'John Brown', where 'John Brown' is a user to notify
- As columns apply Display name, Category, Due Date, Note
- Subscribe a John Brown for this reminder
- Send a list everyday.
Similar reminders are usually prepared for project tasks, opportunities, planned deliveries or incoming shipments, etc.
Planned events --> to get events which will happen in forthcoming periods
- Choose Event as an object for this reminder
- Define a period as Start Date the last week, including this (it would be 'this week'), or the next 3 weeks
- Make no filters
- As columns apply Event name, Location, Start Date, End Date
- Subscribe a John Brown for this reminder, where John Brown is an event department head
- Send a list on Mondays.
Similar reminders are Okay for activities, tasks, leads, deliveries, incoming shipments, etc.
Customer project statistics --> to notify customers about their tasks
- Choose Task as a target model
- Define a period as Create Date in the last year
- Make 2 filters: Customer > Parent name is 'Agrolait' or Customer name is 'Agrolait', where 'Agrolait' is project customer
- As columns apply Display name, Deadline, Description, Last Stage Update, Stage > display name
- Subscribe a John Brown for this reminder, where John Brown is a managing partner of Agrolait
- Send a list on the 10th of January each year.
Similar statistics is frequently forwarded by support tickets, paid invoices, done sale orders, etc.
Configurable statistic and appearance
Send a table right in an email or/and as Excel (xlsx) table.
Reminder view features
- The tool allows choosing an unlimited number of columns for this document. It might be any field of a target model of the following types: char, text, html, integer, float, selection, boolean, date, datetime and relations to other documents (many2one, one2many, many2many). The set includes even computed fields
- For relational fields you might choose the second level precision. For example, you might show a phone of a customer for a sales orders' reminder or tags' colors for tasks
- It is possible to adapt column names. By default a field description is stated (on the language of this reminder), but users are allowed to change them
- Optionally attach an xlsx table for reminders. It would have the same columns as a reminder itself. It is also possible to exclude a list from email and leave only an xlsx table
- Include or exclude links to Odoo objects. References are great in case of internal reminders, but they are harmful in case of external ones
- Introduce any greeting text for a notification
- Choose reminders' language
- Do not change email template manually. It will break all styles. Look at the Configuration tab
Skjermbilder
Configure list columns and reminder appearance
Followers regularly receive lists on their email
The Excel (xlsx) table is optionally attached
Filtering and periods for analysis
Apply any sort of filters to include only required documents.
How to limit documents by relative periods
- Restrict time frames by any date or datetime of a target document type. It might be deadline, create or close date, next activity day, etc.
- If you wish, apply a few periods based on different dates. For instance, select this month closed leads which have been opened the last year. Records should satisfy all of the criteria, however if you selected the same date twice, records should be within any of those periods. For example, a deadline should be within the last 2 months OR the next month AND a close date should be within the last year
- Periods are relative, so they are periods in comparison to today. E.g., 'this month', 'the last year', 'the next 5 weeks'
- Intervals may both define previous time frames ('the last') and forthcoming periods ('the next')
- As intervals select days, weeks, months, or years
- Exclude or include a current period. For example, you might send a reminder on the first day of a month for a previous one. Vice versa, forward a list on the last day of this month for a current one
- Test your settings according to a real-time-shown result below the table
How to filter documents under analysis
- Filters are organized as a domain constructor: you may use the most of storable fields with any level of precision. The latter means, for example, you can filter sales orders by a related partner country or even by a state of a company of a related partner
- Use both 'AND' ('all') and 'OR' ('any') operators to achieve a desired result
- Check yourself by pressing the button 'Records': it would show all documents which at the moment satisfy your search criteria (and you have an access to)
- If you feel confident to prepare Reverse Polish Notation domains, turn on the debug mode, and apply more complex expressions such as, for instance, ' category is child_of all'
Skjermbilder
Configure lists of records to be sent according to chosen periods
Filter Odoo records to be included into a list
Good at Odoo domains? Turn on the debug mode
Flexible recurrence
Which periodicity I may apply
- Send a reminder every day, each 5 days, each 181 days
- Notify by exact weekdays, e.g. on Mondays and Thursdays
- For monthly reminders use:
- The first month day
- The last month day
- The exact date, e.g. the 16th
- A weekday, for instance, the first Monday, the last Friday, or the third Tuesday
- Prepare a yearly statistics on an exact year day, e.g. on the first of September
Skjermbilder
Flexibly configure reminders frequency
Send reminders weekly on predefined weekdays
Define a month day for lists notifications
Make reminder monthly on predefined weekdays
Reminder for any Odoo partner
Skjermbilder
Remind to any user, customer, supplier or send lists to Odoo channels
Periodic reporting managers
User rights peculiarities
- To observe the reminders' menu and configure new notifications, select the right 'Lists Reminder Manager' in this user settings
- Make sure you trust such a person. This user would be able to send any data by a document type to which he/she has a read access. It means, that if a user might read leads in general, but do not have rights to read the exact lead 'XXX', he/she would be able to send the data by the lead 'XXX' using the reminder
- To configure a reminder by this document type, a user should have a read access to such a model. For example, an employee without the right 'Warehouse user' might not prepare a reminder by deliveries
Skjermbilder
Make any user prepare lists reminders
Reminder managers may configure lists only for documents they can read
Great and very useful app
First of all, the team behind this app is great, support is immediate, and response is fast. The application is very useful in managing any type of notification to keep you updated with all what's happening within your company.
Konfigurasjons- og installasjonstips for Periodic Reporting and Reminders Odoo v.11
Python dependency
To provide the feature of dynamic Excel table generation, install the Python library xlsxwriter:
pip install xlsxwriter
Email template
The basic reminder appearance should not be configured through Odoo email templates. In the debug mode go to:
- Settings > Technical > Email > Templates > Reminder
Do not change this template! Otherwise, its styles would be broken, and you would receive blank emails.
Have you broken everything? Not a problem, remove this template and update the module. The email appearance will be recovered.
Scheduled job (cron)
By default Odoo checks whether any reminder should be sent on a daily basis. You can change a frequency or time of check. In the debug mode go to:
- Settings > Technical > Automation > Scheduled Actions > Lists Reminders
The situation for a higher frequency is when you have many reminders with a lot records to search. In that case the cron job might be not ready with all actions in time, and it is better to repeat the check. However, be cautious: do not make it too frequent. Otherwise, one job would not be fulfilled until another one, and Odoo would collapse until a reminder is sent.
The cron job interval should be bigger than your Odoo configured timeout. Sometimes it is required to increase a timeout, if a number of documents in a list accounts for a few thousands records.
The module is not aimed to export data from Odoo. Do not try to send everyday your whole database.
Configure the planned job for reminders
Ofte stilte spørsmål om Periodic Reporting and Reminders Odoo v.11
Hva er oppdateringsreglene for verktoyene deres?
Ifolge gjeldende retningslinjer for Odoo Apps Store:
- Hver modul kjopt for versjon 12.0 eller tidligere gir tilgang til alle versjoner opp til 12.0.
- Fra versjon 13.0 ma hver modulversjon kjopes separat.
- Uavhengig av versjon gir kjop rett til alle oppdateringer og feilrettinger innen en hovedversjon.
faOtools-teamet styrer ikke disse retningslinjene. Ved sporsmal, kontakt Odoo Apps Store-representantene direkte.
Hvordan installerer jeg appen pa Odoo.sh?
Den mest direkte fremgangsmaten er den innebygde arbeidsflyten i Odoo-butikken:
1. Apne modulens side og klikk pa Deploy on odoo.sh
2. Du blir omdirigert til GitHub. Logg inn og klikk Create a new repo eller bruk et eksisterende. Repet ma vaere privat. Apper under OPL-1 far ikke publiseres. Opprett et nytt repo for Odoo.sh-prosjektet om nodvendig
3. Ga deretter til odoo.sh, klikk Deploy, bekreft og klikk Continue. Installasjonen starter.
Disse trinnene installerer appen pa production-grenen. For andre grener eller oppdatering:
1. Last ned kildekoden fra Odoo-butikken
2. Commit modulen til GitHub-repot. Ingen app-mapper/filer ma sta i .gitignore. Repoer opprettet av odoo.sh kan ignorere viktige stier (f.eks. /lib). Last opp alle modulmapper og -filer
3. Deploy malgrenen i odoo.sh-prosjektet, eller vent pa automatisk bygg hvis innstillingene tilsier det.
Hvordan installerer jeg appen pa min egen server?
2. Start Odoo-serveren pa nytt;
3. Sla pa utviklermodus (tekniske innstillinger);
4. Oppdater applisten (Apper-menyen);
5. Finn appen og trykk pa Activate/Install;
6. Folg retningslinjene pa appsiden hvis de finnes.
Appen har ekstra tillegg. Kan jeg kjope dem senere?
Ja. Odoo legger automatisk alle avhengigheter i handlekurven: utelat allerede kjopte verktoy for a unnga dobbel betaling.
Jeg deployet appen pa Odoo.sh og ser advarsel/feil i testene
En rod/oransje advarsel pavirker ikke appens funksjoner. Noen ganger bestar ikke modulene vare de vanlige automatiske testene, fordi de forventer atferd som er i konflikt med appens mal. Vi endrer for eksempel prisberegningen, mens Odoo-testene sammenligner sluttprisen med standardalgoritmen.
Sjekk forst funksjonene i den deployede databasen. Fungerer alt?
Hvis du likevel tror at advarselen pavirker reelle funksjoner, kontakt oss og send de fulle installasjonsloggene og den fulle listen over deployede moduler (kjerne og tredjepart).
Kan jeg kjope appen direkte fra dere?
Nei, vi distribuerer verktoyene bare via den offisielle Odoo-appbutikken.
Jeg onsker rabatt
Dessverre har vi ikke teknisk mulighet til a gi individuelle priser.
Kan jeg installere appen pa Odoo Online (SaaS)-databasen min?
Nei, tredjepartsapper kan ikke brukes pa Odoo Online. Odoo SaaS blokkerer den muligheten.
Verktoyet avhenger av andre apper. Ma jeg kjope dem?
Ja, verktoyet trenger alle modulene merket som avhengigheter. Prisen pa appsiden inkluderer allerede disse avhengighetene.
Hva koster modulen i amerikanske dollar? Hvorfor endret den seg?
Prisen pa modulene vare er satt i euro. Odoo-butikken konverterer til andre valutaer etter intern vekslingskurs. Derfor kan prisen i amerikanske dollar endre seg nar kursen oppdateres.
App- og nettstedstekster på andre språk enn engelsk er AI-assisterte og tilpasset offisielle Odoo-oversettelser. Hvis du oppdager en feil, send en sak om oversettelseskorrekthet så fikser vi det.
Feilrapportering
Hvis du møter feil eller inkonsekvent oppførsel, kontakt oss. Vi garanterer rettelser innen 60 dager etter kjøp og forbedrer verktøyene også etter det.
Du trenger verken telefonnummer eller kredittkort for å kontakte oss. Det holder med en kort e-postregistrering som tar under 30 sekunder.
Ta med så mange detaljer som mulig: skjermbilder, Odoo-serverlogger og en full beskrivelse av hvordan problemet gjenskapes. Det tar vanligvis noen virkedager å lage en arbeidsplan (hvis feilen bekreftes) eller retningslinjer (ellers).
Offentlig Funksjoner Forespørsler Modul Ideer Gratis Utvikling
Vi er sterkt motiverte til å forbedre verktøyene og takknemlige for all tilbakemelding. Hvis kravene er til offentlig nytte og kan implementeres effektivt, tar teamet dem med på oppgavelisten.
En slik gjøremålsliste behandles jevnlig og innebærer ingen ekstraavgifter. Selv om vi ikke kan love frister og endelig design, kan det være en god måte å få ønskede funksjoner uten investeringer og risiko.
Du trenger verken telefonnummer eller kredittkort for å kontakte oss. Det holder med en kort e-postregistrering som tar under 30 sekunder.
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