Google Drive Odoo Integration v.14
The tool to automatically synchronize Odoo attachments with Google Drive files in both ways
This is the tool to integrate Google Drive features into your Odoo business work flow. The app automatically stores Odoo attachments in Google Drive, and it provides an instant access to them via web links. In such a way users work with files comfortably in the cloud storage, while the results are fully available in Odoo.
- the technical core which provides basic mechanics of auto synchronization. This is a required module for integration. Its price is 379€.
- the connector itself which introduces links between Odoo and Google Drive. Its price is 89€.
- an optional add-on to sync Odoo documents (introduced by the enterprise app 'Documents') with clouds. The features assumed by this add-on are marked by the icon . Its price is 44€.
Automatic regular sync
Synchronization between Odoo and Google Drive is based on scheduled jobs. No manual interaction is required
Bilateral Google Drive sync
Odoo sends attachments to Google Drive and retrieves files from there. Binary content is kept in clouds, while Odoo provides direct access to synced items
Any Odoo document types for sync
Decide which Odoo document types should be synced. Customers, opportunities, sale or purchase orders, tasks or issues, employees or users, etc. Custom models are also supported
Instant access for Google Drive
The tool redefines Odoo attachments boxes to make work comfortable: download files locally without login, open files and folders in Google Drive (if possible, items would be opened in Google Drive editors and previewers), use standard Odoo previewers
Compatible with Odoo Enterprise documents
Reflect Odoo Enterprise Documents' structure and items in Google Drive. All features (including sharing, downloading, and signing) would anyway work
Google team and individual drives
Sync works both for individual and team drives (Google Suite business and enterprise tariffs). In the latter case the root folder Odoo is placed within a chosen team drive, in the former case - within a current user drive
Google Drive sync history
Sync activities might be logged. Control over files and folders creations, moves, name changes and removals. Just turn on the option 'Log sync activities', and you would be able to observe the history through the button 'Sync logs'
Default folders
The tool let generate default directories' structure for this document type during the very first sync of a related object. For example, for all employees you may have pre-defined folders 'Scans', 'Scans/Official', 'Photos', etc.
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Best module for integration with google drive
The module performs its function correctly and faOtools responds quickly to any problem and, in case of detecting any bug, quickly apply the changes. Its support is 10 stars.
Sync any documents you like
Configuring models to sync
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To sync a specific document type, you should add it as a model to sync. Any Odoo model might be chosen
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The app let split models into a few folders based on selected filters. Use any document storable field to distinguish a directory. Have a separate folder for individuals and companies, for European and American opportunities, for quotations and confirmed orders, for each project, etc.
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Limit also documents by relative periods through using date fields of linked documents. For example, leads registered in the last 3 months or invoices updated the last week
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Define name expressions to specify titles of documents' Google Drive folders. For instance, to include project name to a task directory
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Prepare hierarchy of default folders to be created when a document directory is synced to Google Drive for the first time
Typical use cases
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Projects: have an own Google Drive folder for each customer project
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Customers: add all partner files in a single directory available both from Odoo and from Google Drive. Modify those using default cloud editors and access them when working in Odoo
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Employees: gather all files by this employee in a single cloud folder: photos, document scans, contracts. Access and upload those from Odoo and Google Drive alternatively
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Opportunities: carefully store all specifications, requirements, any files which would let you make a good offer
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Orders: keep all printings and contracts in Google Drive with instant availability from Odoo
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Picking operations: save warehouse docs to Google Drive.
How synchronization works
Direct Sync
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Direct synchronization is based on the scheduled job 'Synchronize attachments with cloud'
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Direct sync make all synced Odoo attachments change their type to a link (URL), while binary content is removed with a next Odoo cleaner. So, no actual files would be stored on your Odoo server
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Direct sync checks whether attachments are added or deleted for synced documents. If so, they would be created or removed in Google Drive
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Direct sync checks whether a new document type (e.g. sale orders) is added / renamed / replaced in the to-sync-models configurations. If so, this should be reflected in Google Drive
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Direct sync checks whether a new document (e.g. quotation SO-001) related to a synced document type is generated / updated / unlinked. If so, the connector would make the same changes in Google Drive
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The final goal of direct Google Drive integration is to have the structure 'Odoo / Document Types / Documents / Files. For example, 'Odoo / Quotations / SO019 / commercial offer.pdf'
Backward Sync
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Backward synchronization is based on the scheduled job 'Synchronize attachments from cloud'
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Backward sync checks whether any items are added to a Google Drive document folder. If so, the app would create URL attachments for that items in a linked Odoo object
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Backward sync checks whether any items are deleted / moved in a cloud document folder. If so, a linked Odoo attachment would be also unlinked or moved
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Backward sync checks whether any item is renamed in Google Drive. If so, a chained Odoo attachment should be also renamed
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In Google folders you can put not only files but also child folders. In that case a link for this folder (not its content) would be kept in Odoo attachments
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If you deleted a folder related to this document type or this document, their child files would be deleted as well. Thus, Odoo would remove related attachments. The folders, however, will be recovered with a next direct sync
Misc notes
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The connector works on a queue (first in - first out) principle: it tries to firstly reflect the oldest changes
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Each sync, especially the very first one, might take quite a long. It is not recommended to make sync too frequent: once an hour seems reasonable frequency
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File names and content should be managed in Google Drive: each backward sync would recover Google Drive names, Odoo is here less important
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Take into account that files or folders deleted in Google Drive are really deleted only when you clean trash. Otherwise, such files still exist and would be reflected in Odoo
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Try to avoid the following symbols in folders' and files' names: *, ?, ", ', :, <, >, /, +, %, !, @, \, /,. Direct sync will replace such symbols with '-'. It is done to avoid conflicts with file systems.
Odoo Enterprise Documents
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The special add-on 'Cloud Sync for Enterprise documents' is introduced to synchronize Google Drive with the Odoo app 'Documents' (the latter is distributed under the Odoo Enterprise license)
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Based on that add-on the Odoo documents' hierarchy would be reflected within the folder 'Odoo / Odoo Docs'
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Each Odoo folder would have a linked Google Drive folder. Take into account that folders created in the cloud storage will be synced as Odoo attachments. The key principle is: folders are managed by Odoo, files are managed by the cloud client
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All files are synced with the same logic as usual attachments. Files created in Odoo will be added to the cloud storage and will be replaced with links in Odoo. Files created in cloud storage will generate URL attachments within a paired documents directory
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Standard Google Drive sync and integration with Enterprise Documents are done within the same jobs. Avoid the scenarios when a single file is synced as a simple Odoo attachment and as an Odoo document simultaneously
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Odoo spread sheet files are not synced by the connector: so, they are still manageable in Odoo
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Please do not name synced models as 'Odoo Docs'. This is the reserved name for Odoo Enterprise Documents.
Configuration and Installation Tips for Google Drive Odoo Integration Odoo v.14
Login and Google Drive Credentials
- Go to the Google Developer Console via the url https://console.developers.google.com
- Select or create a project
- Find the section 'Dashboard' and press 'ENABLE APIS AND SERVICES'
- Find Google Drive API and push the button to enable its API
- Go to 'Credentials' and press the button 'Configure Consent Screen'. As the User Type select 'External' and push 'Create'
- Add app information
- As an app name select any suitable
- As a user support email and developer contact information select your email address
- Press 'Save and Continue'
- Avoid adding any other details except the ones named here (especially, a logo or authorization domains). This will invoke a long and complex Google verification process that is of no actual need to you
- On the 'Scopes' page just press 'Save and Continue'
- As Test Users add your GMail email address, then press 'Save and Continue'
- Then, go to Credentials and push the button 'Create Credentials'
- 'Web application' as the application type
- As the authorized redirect URI add the link in a format [YOURODOOSITENAME]/google_drive_token (e.g. https://odootools.com/google_drive_token).
- Save the app and copy 'Client ID' and 'Client Secret'
- Go to the Odoo Google Drive Settings
- Copy 'Client ID' to the 'App Client ID'
- Copy 'Client Secret' into the field 'App Secret Key'
- Insert previously generated redirect url
- If you use team drives, check the related box. Make sure you really use team drives. In you Google Drive you should find the item 'Team Drives' in the left sidebar. This feature is available only for business and enterprise tariffs
- If the option 'Team Drive' is enabled, introduce its name. It should be absolutely the same as you see it in your Google Drive. Make sure that your user has full rights for this team drive
- Press 'Save'
- Press 'Login and Confirm'. Odoo redirects you to Google login page. Check in, agree with all conditions, and grant permissions asked
- After login, Google redirects you back to Odoo. Google Drive - Odoo synchronization is ready to be done.
Google Console: APIs
Google Drive API
Enable Google Drive API
Configuring Google Consent Screen
Setting up External User Type API
Entering Google app details
Google app scopes
Adding authorized users
Creating Google app credentials
Google Drive app redirect URL
Copy app credentials
Enter Google app credentials to Odoo
Odoo server configuration and cron job configuration
To make sure the synchronization works correctly apply proper timeouts to the Odoo configuration file: LIMIT_TIME_CPU, LIMIT_TIME_REAL, LIMIT_TIME_REAL_CRON should be more than 900 seconds.
For Odoo.sh this should not be done, since timeouts are predefined and are not configurable.
Then, timeout should be entered to your Odoo. To that goal find the section 'Settings' on the app configuration page and copy the number there.
Afterwards, it is needed to make the cron jobs suit the applied timeouts. In the debug mode go to the Settings > Technical > Automation > Scheduled Jobs:
- Set up the job 'Synchronize attachments with cloud' as (a) frequency - 2*timeout; (b) the next execution as the next hour +timeout. For example, for 900seconds timeout: frequency - as 30minutes; the next execution - at 08:15
- Set up the job 'Synchronize attachments from cloud' as (a) frequency - 2*timeout; (b) the next execution as the next hour + timeout*2. For example, for 900seconds timeout: frequency - as 30minutes; the next execution- at 08:30.
Bug reporting
In case you have faced any bugs or inconsistent behavior, do not hesitate to contact us. We guarantee to provide fixes within 60 days after the purchase, while even after this period we are strongly interested to improve our tools.
No phone number or credit card is required to contact us: only a short email sign up which does not take more than 30 seconds.
Please include in your request as many details as possible: screenshots, Odoo server logs, a full description of how to reproduce your problem, and so on. Usually, it takes a few business days to prepare a working plan for an issue (if a bug is confirmed) or provide you with guidelines on what should be done (otherwise).
Public features requests and module ideas (free development)
We are strongly motivated to improve our tools and would be grateful for any sort of feedback. In case your requirements are of public use and might be efficiently implemented, the team would include those in our to-do list.
Such a to-do list is processed on a regular basis and does not assume extra fees. Although we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.
No phone number or credit card is required to contact us: only a short email sign up which does not take more than 30 seconds.
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