ownCloud / Nextcloud Odoo Integration v.15

The tool to automatically synchronize Odoo attachments with ownCloud / Nextcloud files in both ways

394€ 369€

The price already includes all necessary dependencies = 149€ (own price) + 245 220€ (Cloud Storage Solutions) .
Current version: 15.0.1.1.2

Enterprise
Community
Odoo.sh

This is the tool to integrate Nextcloud / ownCloud features with Odoo folders and files. The app automatically stores Odoo attachments and directories in ownCloud/Nextcloud and provides instant access to them via web links.

This is an extension to the tool Cloud Storage Solutions. Read the full description of the features and optional modules on the core module page.
 
 
Sync Odoo folders to Nextcloud / ownCloud

Automatic folders' structure

Decide which Odoo document types should have their own folders' trees and synchronize those to ownCloud / Nextcloud

Automatic regular sync

Rely on auto-synchronization between Odoo and ownCloud / Nextcloud based on scheduled jobs. No manual interaction is required

Bilateral sync

Odoo sends attachments to ownCloud / Nextcloud and retrieves files from there. Binary content is kept in clouds, while Odoo provides direct access to synced items

Cloud synchronization history

Control ownCloud / Nextcloud sync logs right in Odoo. Export and share those in case of any issues. Be notified of any client disconnections

File manager interface

Manage synced folders and attachments from a single Odoo view. Comfortably navigate by directories. Search and download files one by one or in batch. Upload and move attachments to folders

Attachment box

Organize files of any Odoo object in a set of subfolders. Instantly access folders and files in attachment box and in ownCloud / Nextcloud.

Document-related folder in ownCloud / Nextcloud
ownCloud / Nextcloud files from Odoo attachments
Odoo root folder in ownCloud / Nextcloud

Very good product

A perfect solution to integrate Owncloud with Odoo. We sync a high volume of objects across multiple Odoo models, which works seamless and stable. For us it is the perfect solution to have an external DMS instead of the Odoo native attachment handling, which also enables us to interchange files between systems in our best-of-breed setup.
The team behind this module is extremely professional and responsive. They helped us on a few occasions and provided clear answers and prompt support when required, and they even went out of their way to assist us with another requirement we had. Cannot recommend the product and team highly enough, try this if you're in the market to connect Odoo with an external document solution.

Frank Vogler in the Odoo Apps Store

Works according to specs

I have used this app with Odoo 12 and Nextcloud 16 and it works as specified. Odoo Tools offers very responsive support which is really helpful. Of course 5 stars...!

NXD-Audio in the Odoo Apps Store

This is Awesome

I have used Cloud Sync on Next/Own Cloud and works really great.

Humberto in the Odoo Apps Store

How synchronization works

Automatic two-sided sync

  • Configure sync for one or multiple ownCloud / Nextcloud instances
  • Integration is based on scheduled jobs and is fully automatized. The app regularly checks changes in systems and runs sync operations
  • Synchronization is bilateral. Updates in Odoo are reflected in ownCloud / Nextcloud (direct sync); changes in ownCloud / Nextcloud modify Odoo folders and attachments (backward sync)
  • Cloud connection with ownCloud / Nextcloud might be reset. In this way, the app assumes getting back all items back to Odoo (reverse sync)
  • Odoo folders and attachments might be re-attached to a new cloud client from ownCloud / Nextcloud. Hence, items would be first taken back to Odoo (reverse sync) and then put to new cloud storage (direct sync)

Queue-based synchronization

  • Once in 15 minutes, the app examines updates in Odoo and ownCloud / Nextcloud to prepare a synchronization queue
  • Folders' checks follow the First-In-First-Out (FIFO) principle. So, directories that have not been examined for the longest will be processed first
  • Once in 15 minutes, the sync queue is run by the special scheduled job. Firstly, the most important (blocking) tasks would be done
  • Control planned jobs and their fulfillment in the special Odoo logs interface (Cloud Storage > Configuration > Sync Logs). Subscribe for particular cloud clients notifications
  • If the app faces sync failures, it will re-try operations afterward. Sync queue processing would not be stopped if there are items not blocked by such failures

Odoo attachments for ownCloud / Nextcloud: direct sync

  • Direct sync prepares the folders' hierarchy and uploads Odoo attachments for ownCloud / Nextcloud
  • Direct sync checks whether attachments are added or deleted for synced directories. If so, they would be created or removed in ownCloud / Nextcloud. In particular, it means that any file added to a folder-related Odoo object (e.g. Quotation), would be automatically moved to a linked cloud client
  • Direct sync makes all synced Odoo attachments change their type to a link (URL), while binary content is removed with a next Odoo cleaner. So, no actual files would be stored on your Odoo server
  • Direct sync checks whether a new folder is added. Disregarding whether it is done manually or automatically, the app would generate a peer directory in ownCloud / Nextcloud
  • Direct sync checks whether there are any updates in folders. If so, such changes are reflected in ownCloud / Nextcloud

ownCloud / Nextcloud files and folders for Odoo: backward sync

  • Backward sync checks whether any files or subfolders are added to ownCloud / Nextcloud folders. If so, the app would create URL attachments/subdirectories inside linked Odoo directories (and hence Odoo objects if any)
  • Backward sync checks whether there are any updates in folders or attachments. Such updates would be then reflected in Odoo
  • Backward sync checks whether any files are deleted/moved in a ownCloud / Nextcloud document folder. If so, a linked Odoo attachment would be also unlinked or moved
  • If you deleted a ownCloud / Nextcloud folder related to a folder rule / Odoo object, their child files would be deleted as well. Thus, Odoo would remove related attachments. The folders, however, will be recovered with a direct sync
  • In case of conflicts, direct sync changes are in general considered more important than backward updates.

Resetting or changing ownCloud / Nextcloud: reverse sync

  • In case you decided to reset the connection with ownCloud / Nextcloud, files would be moved back to Odoo
  • In case you decided to change the cloud client of a folder rule or a folder, files would be first taken back to Odoo, and then direct sync for a new client would be done
  • Reverse sync operations are prioritized to direct and backward sync operations
  • Not all items can be correctly reversed to Odoo due to cloud client peculiarities. For example, there are documents that may exist only in cloud storage environments. The app would try to convert such documents, but in some cases, it would require manual interactions.

Internal and public URLs

By default links from Odoo to ownCloud / Nextcloud are internal: only authorized users may access them. Optionally make links public (the setting 'Use Public URLs'). Then, URLs would be 'shared', and everybody would access items by a direct link.

Be cautious if you decide to use shared (public) URLs. Although the links would be hardly known by external users, there is a slight chance that they become available as a result of some user actions. Besides, sharing links generation is not fast and might make the synchronization slower.

Configuration and Installation Tips for ownCloud / Nextcloud Odoo Integration Odoo v.15

Python dependency

The tool depends on the external library 'owncloud'. Install this library for your Odoo server through the command:

pip3 install pyocclient

Configuration and log in

  1. Turn on the option 'onwCloud / Nextcloud Sync' (cloud Storage > Configuration > Configuration). The optional add-on ownCloud / Nextcloud Odoo Integration is required
  2. Go to Odoo Cloud Storage > Configuration > Cloud Clients press 'Create'
  3. As a reference introduce any name which would be clear to all users
  4. As a Cloud client choose 'Nextcloud' or 'ownCloud' depending on the software you are using
  5. As a Root folder name enter a title which would be users as the parent directory for all synced folders. For example, 'Odoo' or 'OdooERP'
  6. Enter your ownCloud / Nextcloud full URL
  7. Select an ownCloud / Nextcloud user, which has full rights to read, create, write and delete files and folders within a root directory
  8. Enter login and password of this user to the fields 'Login' and 'Password'
  9. Choose whether you would like to apply public or internal URLs (see below)
  10. Press 'Confirm'. Odoo synchronization is ready to be done
  11. Apply the newly created cloud client to folder rules and/or manual folders which should be synced to that Nextcloud or ownCloud instance
  12. Await the sync scheduled job to be started. For testing purposes only: trigger integration manually from Cloud Storage > Configuration > Configuration > the button 'Launch sync'.

Watch also the configuration video

Enter OwnCloud / NextCloud credentials

OwnCloud / NextCloud settings

Frequently Asked Questions about ownCloud / Nextcloud Odoo Integration Odoo v.15

The app itself does not regulate access rights on the Google Drive side. It should be done manually there. Thus, Odoo would create target folders in Google Drive, which by default are not shared, while you can change permissions to any of the folders. For example, to grant full rights for the 'Odoo' directory or to a specific 'Odoo > Sale Orders'  or 'Odoo > Sale Orders > SO-001'.
The app works on a single user endpoint principle. So, all sync operations are done under the same Google Drive user (according to the Google API app you have configured).

To delete a file completely, you need to clean the bin in Google Drive as well.

Also, keep in mind that a file might still be in Odoo, because the backward synchronization doesn’t proceed the attachment yet. As this is a scheduled process, some time is required.

The app assumes that the binary content of attachments is kept in Cloud Client instead of the Odoo server. So, such attachments in Odoo become of the URL type, and you may any time access them either from the attachments box or from the Cloud Client.

After the setup, no manual actions are required, as the synchronization is fully automatic. Just decide which Odoo document types should be synced and set up a related model to sync for each of those (Customers, Sale or Purchase Orders, Tasks, Projects, etc.).

Yes, you can. To that goal, prepare a rule for each, and then those apply filters: for example by type of a project.

Try to make filters self-exclusive in order a document can be definitely assigned. For instance, 'customer but not supplier', 'supplier but not customer'. Otherwise, a specific document folder would jump from one model to another.

No. We have strong reasons to avoid real time sync:

  • Performance issues. In case a sync is real time, each file upload will result in the loading screen.

  • Conflict issues. If 2 users simultaneously change an item, it might lead to unresolved situations. In case of regular jobs we can fix it afterwards, while in case of real time we would need to save it as some queue, and it will be even more misleading for users.

  • Functionality issues. In particular, renaming and restructuring of items. In the backward sync the tool strictly relies upon directories' logic, and during each sync 100% of items are checked. In case it is done after each update, it will be thousands of requests per second. If not: changes would be lost.

For models' directories (sale orders, opportunities, suppliers, etc.): you may assign your own name for any document type.

For objects' folders (SO-001, John Smith, etc.): the tool relies upon the Odoo 'name_get' method for this document type. However, you can change that by defining name_expression. The same syntax as for Odoo email templates is used. 

No, starting from the version 15 you should not change scheduled jobs. They are optimized to run each 15 minutes to guarantee the most stable and quick connection.

Make also sure that your Odoo server timeouts are set for at least 15 minutes (900 seconds).

If you need to stop sync for a while, do that on a particular cloud client form.

Yes, although in case of many folders / attachments to sync, the process might be slow. Simultaneously, our clients reported to us the environments with >10k partners and ~5k product variants to be synced, and the processes were acceptable.

A few points to emphasize:

  1. The sync is constructed in such a way that anyway any item will be synced and will not be lost, although it might be not fast. It is guaranteed by first-in-first-out queues and by each job commits.

  2. The number of objects might be limited logically. The models' configuration let you restrict sync of obsolete items (e.g there is no sense to sync archived partners or orders which are done 2 years ago).

Yes, starting from version 15 you can set up multi connections. In this way, it is possible to sync some folders to one cloud client, others - for another one.

Take into account, it is not anyway possible to sync the same folder for a few cloud storages simultaneously.

Starting from version 15, the app might be used stand-alone to structure attachments in folders and to provide file manager interface.

Simultaneously, its main goal is anyway to allow establishing connection with one of cloud clients. Such connection requires at least one client-related optional app installed.

When a folder rule changes, the list of folders also changes. So, if a folder no longer matches the conditions of the folder rules - it is removed. In this case, if the files have already been synced, the reversed sync returns all files back to Odoo and deletes them from the Cloud Client.

If a document's object doesn't match the conditions of a folder rule, then its folder will not be created. However, if later it matches the conditions, then the related folder will be generated.

No, the tags are not synchronized. We considered this feature previously, but made a decision not to introduce such a feature due to a number of reasons:

  • The connector library doesn't support getting or updating OwnCloud tags

  • Odoo attachments do not have the attribute 'tags' and it is not fully clear when those tags would be assigned to users.

  • Since the app provides bilateral sync, there might be critical conflicts during sync which would be difficult to resolve.

According to the current Odoo Apps Store policies:

  • every module bought for the version 12.0 and prior gives you an access to the all versions up to 12.0.
  • starting from the version 13.0, every version of the module should be purchased separately.
  • disregarding the version, purchasing a tool grants you a right for all updates and bug fixes within a major version.

Take into account that faOtools team does not control those policies. By all questions please contact the Odoo Apps Store representatives directly.

The easiest approach is to use the Odoo store built-in workflow:

1. Open the module's page and click the button Deploy on odoo.sh

2. After that, you will be redirected to the GitHub page. Login to your account and click ‘Create a new repo’ or use the existing one. Please, make sure, that your repository is private. It is not permitted to publish the apps under the OPL-1 license. If necessary, create a new repo for your Odoo.sh project

3. Then, go to odoo.sh and click on the deploy button, submit the decision in the pop-up window and click ‘Continue’. The action will trigger the installation process.

These steps would install the app for your project production branch. If you wanted to deploy the apps for other branches or update the module, you should undertake the following actions:

1. Upload the source code for the app from the Odoo store

2. Commit the module to a required GitHub repository. Make sure that none of the app folders/files are ignored (included in the .gitignore of your repo). Repositories are automatically created by odoo.sh, which might add by default some crucial items there (e.g. /lib). You should upload all module directories, subdirectories, and files without exceptions

3. Deploy a target branch of the odoo.sh project or wait until it is automatically built if your settings assume that.

  1. Unzip source code of purchased tools in one of your Odoo add-ons directory

  2. Re-start the Odoo server

  3. Turn on the developer mode (technical settings)

  4. Update the apps' list (the apps' menu)

  5. Find the app and push the button 'Install'

  6. Follow the guidelines on the app's page if those exist.

Yes, sure. Take into account that Odoo automatically adds all dependencies to a cart. You should exclude previously purchased tools.

Regretfully, we do not have a technical possibility to provide individual prices.

No, third party apps can not be used on Odoo Online.

Yes, all modules marked in dependencies are absolutely required for a correct work of our tool. Take into account that price marked on the app page already includes all necessary dependencies.  

Red / orange warning itself does not influence features of the app. Regretfully, sometimes our modules do not pass standard automatic tests, since the latter assumes behavior which is in conflict with our apps goals. For example, we change price calculation, while standard Odoo module tests compare final price to standard algorithm.

So, first of all, please check deployed database features. Does everything work correctly?

If you still assume that warning influences real features, please contact us and forward full installation logs and the full lists of deployed modules (including core and third party ones).

The price for our modules is set up in euros. The Odoo store converts prices in others currencies according to its internal exchange rate. Thus, the price in US Dollars may change, when exchange rate changes.

Odoo demonstration databases (live previews)

For this app we might provide a free personalized demo database.

No phone number or credit card are required to contact us: only a short email sign up which does not take more than 30 seconds.

By your request we will prepare an individual live preview database, where you would be able to apply any tests and to check assumptions during 14 days.

Bug reporting

In case you have faced any bugs or inconsistent behavior, do not hesitate to contact us. We guarantee to provide fixes during 60 days after a purchase, while even after this period we are strongly interested to improve our tools.

No phone number or credit card are required to contact us: only a short email sign up which does not take more than 30 seconds.

Please include in your request as many details as possible: screen shots, Odoo server logs, full description of how to re-produce your problem, and so on. Usually it takes a few business days to prepare a working plan by an issue (if a bug is confirmed) or provide you with guidelines what should be done (otherwise).

Public features request and module ideas (free development)

We are strongly motivated to improve our tools and would be grateful for any sort of feedback. In case your requirements are of public use and might be efficiently implemented, the team would include those into our to-do list.

Such to-do list is processed on a regular basis and does not assume extra fees. Altough we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.

No phone number or credit card are required to contact us: only a short email sign up which does not take more than 30 seconds.

New features and extra Odoo services (individual development)

Each of our apps might be customized and extended to suit your specific requirements.

Our customization team fulfills not only such jobs but it also provides a full range of Odoo services. From simple modifications and consultations to complex enterprise projects. The team has completed over 100 implementations since 2012, and might help with any technical or business needs.

No phone number or credit card are required to contact us: only a short email sign up which does not take more than 30 seconds.

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