Vendor Products Portal v.14
The tool to motivate vendors to prepare product catalog in Odoo
This Odoo tool aims to force suppliers to administrate their products in the Odoo portal. The app lets vendor contacts create, update, and import products they sell, related prices and stock levels by their locations. Purchase managers might do the same and use that information for administrating procurement.
Vendor products catalog
The tool introduces a new stand-alone classifier of vendor products which is manageable either internally by purchase managers or in the Odoo portal by supplier representatives. As installed the app automatically creates vendor products based on existing Odoo products' supplier prices
Odoo sales based on supplies
Any vendor product might be linked to any Odoo product. In such a way, a purchase manager goal becomes to match 'their' products with 'ours'. Each of our product variants might have a few linked vendor products
Supplier prices management
Portal users manage their company prices in the Odoo portal, while purchase managers might update them in the the Odoo backend interface. Those prices are considered as standard Odoo 'supplier info' which correspondingly are used in purchase orders
Vendor stocks control
Both vendor representatives and purchase users register and update inventory levels by locations. Vendor products' stocks data is available both in the Odoo portal and from product variant, product template, and supplier backend form views
Vendor data import
The tool let import vendor products, prices, and stock levels as Excel tables of predefined formats. In such a way, suppliers may quickly prepare commercial offers in the Odoo portal, while purchase managers - import those in the Odoo backend
Secured access and shared use
Any portal user may create, update, and archive products related to their company. Any purchase manager may create, update, and archive vendor-related objects. Any Odoo user with an access to products might rely upon vendor data for informational purposes.
Odoo supplier portal
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Odoo portal allows quickly search and manage vendor products, locations, and stocks
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Portal users may register, update, and import new items for their product catalog at any moment
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Vendor representatives might manage their price lists, including registering new offers; modifying their validity period and minimum rules; deleting prices
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Vendor users may import products and prices in a form of the predefined Excel table
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Vendor representatives might manage their warehouses, including registering new locations; modifying their titles, descriptions, addresses, delivery time; deleting warehouses
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Suppliers can update inventory data, in particular register new and change stock levels per each location
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Vendor users may import inventory levels in a form of the predefined Excel table
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Suppliers can archive and restore products, prices, warehouses, stocks.
Vendor inventories control
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Each vendor stock level is provided per definite vendor location (warehouse). Vendors might create, edit, and archive own warehouses
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The tool allows to introduce an unlimited number of vendor locations per each supplier. Locations are distinguished by name, address, and average delivery time
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Keep stock levels in vendor units of measure, but purchase managers should make sure it has the same category as a linked Odoo product. The idea is to support conversion in order internal users work with habitual figures. For example, dozens and units are fine, while dozens and hours might lead to inconsistent procurement
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Vendor stocks and locations might be switched off for portal users on the app configuration page
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Stock levels are not used in Odoo operations, but they are provided for general information. Inventory levels are updated either manually by purchase managers / vendor representatives or through the import
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Odoo warehouses' stocks are not linked to vendor stocks. Vendor stocks are absolutely independent since it is not possible control supplier moves, and, hence, to support double-entry system
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Vendor inventories might be of especial importance in case of make-to-order logistic or drop shipping.
Vendor data import
Vendor products and prices
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The tool let vendor representatives and purchase users import vendor products and supplier prices as an Excel table of the predefined format. The table format is supplied with this tool source code and would be available on the configuration page as the 'Template for vendor products import' and in the import wizard under the section 'Help'
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In the wizard users can select whether previous products of this vendor should be archived. It let fully replace this supplier product catalog with a new one
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In the wizard users can select whether previous prices should be marked as outdated. It let remove misleading data.
Vendor products and stocks
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The tool let vendor representatives and purchase users import vendor products and stock levels as an Excel table of the predefined format. The table format is supplied with this tool source code and would be available on the configuration page as the 'Template for vendor stocks import' and in the import wizard under the section 'Help'
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In the wizard users can select whether previous products of this vendor should be archived. It let fully replace this supplier product catalog with a new one
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In the wizard users can select whether previous stocks are not any more correct. It let have fully topical data after each import.
General import rules
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Change the tables' content to provide more specific examples and labels. However do no not modify columns' order and do not remove those: it would lead to inevitable mistakes
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The import wizards offer useful tips to make a correct import. You may edit those recommendations on the configuration page, but make sure you do not remove critical advice
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Each import finishes with the special results' and errors' pop-up. It let control of what has been actually done
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In the wizards select which table lines should be imported. It is useful in case the number of lines is too big to import them all
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While preparing the table for import be cautious with cell formats and make sure portal users know that. Dates should be dates, numbers should be numbers, currencies and units of measure should be chosen among active in Odoo
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In case import can't be fully finished until Odoo stops it, contact your system administrator to increase configured time-outs or split an imported tables in a few ones.
Bug reporting
In case you have faced any bugs or inconsistent behavior, do not hesitate to contact us. We guarantee to provide fixes within 60 days after the purchase, while even after this period we are strongly interested to improve our tools.
No phone number or credit card is required to contact us: only a short email sign up which does not take more than 30 seconds.
Please include in your request as many details as possible: screenshots, Odoo server logs, a full description of how to reproduce your problem, and so on. Usually, it takes a few business days to prepare a working plan for an issue (if a bug is confirmed) or provide you with guidelines on what should be done (otherwise).
Public features requests and module ideas (free development)
We are strongly motivated to improve our tools and would be grateful for any sort of feedback. In case your requirements are of public use and might be efficiently implemented, the team would include those in our to-do list.
Such a to-do list is processed on a regular basis and does not assume extra fees. Although we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.
No phone number or credit card is required to contact us: only a short email sign up which does not take more than 30 seconds.
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