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Security User Roles v.17

The tool combines users in roles and simplifies security group assigning. Access group management. Users mass updating

38€

The tool does not require extra dependencies besides standard Odoo apps.
Current version: 17.0.1.1.6

Enterprise
Community
Odoo.sh

As your Odoo database grows, the more you think of how to manage users efficiently. Each new app installed and each employee hired become a headache for Odoo administrators. Which rights should have a sales manager? What checkbox have I again missed? This is the tool to forget about such questions. The app is to manage users from a role perspective not based on security rights. Simple to start, easy to maintain, and safe to administrate.

 
 

2 clicks to apply user rights

To add access rights it is enough to assign a role for a user. Odoo will automatically add required security groups. No need to always remember all checkboxes!

Multiple roles per user

Assign security roles in any combination to reflect employee Odoo rights. As precise as it is needed. Or leave roles empty to administrate very specific users manually

Safe in changing environment

To change the rights of multiple users it is enough to update a security role. It takes a few seconds to reflect changes in policies or in the set of installed apps. Fast and minimum risks of errors!

Simple to start

Security roles are managed absolutely in the same way as you do for standard Odoo users. You may even create roles based on existing users or, vice versa: a user based on a role

Dynamic updates

The app lets configure advanced rules to automatically add/remove users to a role. For example, to temporarily grant rights for a substitute employee, or block access for vacation time

All modules access groups

The tool works with access groups introduced by any modules: Odoo standard, third-party, or custom ones. The logic and settings are almost the same as in configuring users.

Security roles for Odoo users
Odoo user rights are combined in roles
Odoo user roles

Very powerful but simple

Provides excellent usability for a complicated topic.

Lars Weiler in the Odoo Apps Store

Temporary user blocking and activation

  • Set up advanced rules to assign a user for a role temporarily or, vice versa, to block a user for a specific period
  • To that goal, go to the tab 'Temporary Activation and Blocking' and add a line. Each user might have a single linked rule per a role
  • When you block a user for some period, it means that she/he would not have the role for that time. During other intervals, this user would be re-assigned for this role. For example, use such rules for vacations and other types of time-offs
  • When you activate a user for some intervals, it means that she/he would have the role groups only during those periods. At other times, such a user would not have this role and access rights. For instance, it might be essential for a substitute or short-term employees
  • Each rule might have a few blocking or activating periods. Then, if any of those are suitable now, the rule would take place. For example, you may assign a few vacation intervals for a single user
  • The app will periodically check the rules and will block/activate users for roles when that is assumed by the rules. You may change the frequency of checks under the menu Settings > Technical > Automation > Scheduled Jobs > the action '[Security User Roles] Activate/Block Users for Roles'.
Temporary Odoo user deactivation

Frequently Asked Questions about Security User Roles Odoo v.17

How to force users to always receive notifications in Odoo?

To force users to receive the notifications in Odoo, as you create, or edit a user role in the developer mode, enable the setting "Receive notifications in Odoo". This way, as you assign the user role, the settings of a user will be adapted accordingly.

Why users always receive notifications in Odoo?

Users will always receive notifications in Odoo, if in one of the assigned user roles the setting "Receive notifications in Odoo" is enabled. You can see and manage the setting in the developer mode as you create, or edit a user role.

What if a user has no roles assigned?

If a user does not have roles at all, Odoo would work in a standard way as if the app is not installed at all. So, you should assign user groups by yourself. Such approach might be suitable for some special users such as Odoo admins.

What happens when a few user roles are assigned for a user?

When a few user roles are assigned for a user, all its security groups would be applied to that user, For example, if the role 'Dev/Helpdesk' has the group 'Show SLA Polciies' & 'Use Subtasks', and the role 'Sales Assistant' has the group 'Advanced Pricelists', then a user with the both roles would have the all of the rights 'Show SLA Policies', 'Use Subtasls' and 'Advanced Pricelists'.

How can I add a new user group/access right for several users?

To that end you should apply 2 actions:

1. Create a user role with the user group/access level that you need, or add them to an existing user role

2. Add the role to target users.

Afterward, when a new access right is added or removed, the related changes would be applied to all users related to the role.

If you add this role to a new user, all user groups of the role will be added to this user as well.

What happens if I change roles after adding a security group?

If a user has roles, but you manually have added a security group the latter group would not be cleared out immediately. However, it would be cleared when you add/remove roles or change any of those roles groups. So, never add user groups manually if a user has roles. The app assumes that a user has only user groups which relate to his/her user roles.

What are the update policies of your tools?

According to the current Odoo Apps Store policies:

  • Every module bought for version 12.0 and prior gives you access to all versions up to 12.0.
  • Starting from version 13.0, every module version should be purchased separately.
  • Disregarding the version, purchasing a tool grants you a right to all updates and bug fixes within a major version.

Please note that the faOtools team does not control those policies. For all questions, please contact the Odoo Apps Store representatives directly.

How can I install your app on Odoo.sh?

The most straightforward approach is to use the Odoo store's built-in workflow:

1. Open the module's page and click the button Deploy on odoo.sh

2. After that, you will be redirected to the GitHub page. Log in to your account, then click 'Create a new repo' or use an existing one. Please ensure your repository is private. It is not permitted to publish the apps under the OPL-1 license. If necessary, create a new repo for your Odoo.sh project

3. Then, go to odoo.sh and click the Deploy button. In the pop-up window, submit the decision and click 'Continue.' This action will trigger the installation process.

These steps will install the app for your project's production branch. If you want to deploy the apps for other branches or update the module, you should undertake the following actions:

1. Upload the source code for the app from the Odoo store

2. Commit the module to a required GitHub repository. Ensure none of the app folders/files are ignored (i.e., not included in your repo's .gitignore). Repositories are automatically created by odoo.sh and may include some crucial items by default (e.g., /lib). You should upload all module directories, subdirectories, and files without exceptions

3. Deploy a target branch of the odoo.sh project or, if your settings assume that, wait until it is automatically built.

How should I install your app on my own server?

1. Unzip the source code of the purchased tools in one of your Odoo add-ons' directories;
2. Re-start the Odoo server;
3. Turn on developer mode (technical settings);
4. Update the apps' list (the apps' menu);
5. Find the app and push the button 'Activate'/'Install';
6. Follow the guidelines on the app's page if those exist.

I noticed that your app has extra add-ons. May I purchase them afterwards?

Yes, sure. Simultaneously, Odoo automatically adds all dependencies to a cart, so you should exclude previously purchased tools to avoid double payment.

I deployed your app on Odoo.sh and see warning/error in tests

A red/orange warning does not influence the app's features. Regretfully, sometimes our modules do not pass standard automatic tests since the latter assume behaviour that conflicts with our app's goals. For example, we change the price calculation, while the standard Odoo module tests compare the final price to a standard algorithm.

So, first of all, please check the deployed database features. Does everything work correctly?

If you still assume that the warning influences real features, please contact us and forward full installation logs and the full list of deployed modules (including core and third-party ones).

May I buy your app from your company directly?

No, we only distribute the tools through the official Odoo apps store.

I would like to get a discount

Regretfully, we do not have the technical means to provide individual prices. 

May I install the app on my Odoo Online (SaaS) database?

No, third-party apps can not be used on Odoo Online. Unfortunately, Odoo SaaS blocks such a possibility.

Your tool has dependencies on other app(s). Should I purchase those?

Yes, our tool requires all modules marked in dependencies to work correctly. The price marked on the app page already includes all necessary dependencies.

What is the price for the module in US Dollars? Why did it change?

The price for our modules is set in euros. The Odoo store converts prices to other currencies according to its internal exchange rate. Thus, the price in US Dollars may change when the exchange rate is updated.

App and website wording in languages other than English is AI-assisted and aligned with official Odoo translations. If you spot a mistake, send a translations-correctness ticket and we will fix it.

Odoo demonstration databases (live previews)

For this app, we might provide a free personalized demo database.

You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.

By your request, we will prepare an individual live preview database, where you can apply any tests and check assumptions for about two weeks.

Bug reporting

If you encounter bugs or inconsistent behaviour, do not hesitate to contact us. We guarantee to provide fixes within 60 days of purchase and are intensely interested in improving our tools even after this period.

You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.

Please include as many details as possible in your request: screenshots, Odoo server logs, a full description of how to reproduce your problem, and so on. Usually, it takes a few business days to prepare a working plan for an issue (if a bug is confirmed) or provide you with guidelines on what should be done (otherwise).

Public features requests and module ideas (free development)

We are strongly motivated to improve our tools and would be grateful for any feedback. If your requirements are of public use and might be efficiently implemented, the team will include those in our to-do list.

Such a to-do list is processed regularly and does not assume extra fees. Although we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.

You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.

17.0.1.1.6
  • The issue with the untranslated warnings has been fixed.
17.0.1.1.4
  • Let users handle their notification preferences without reassigning that after the roles' updates.
17.0.1.1.3
  • The mechanic to update user groups based on roles is optimized to catch unexpected errors.
17.0.1.1.2
  • The app gets its own configuration page.
  • The feature to optionally show technical user groups on roles' forms without developer mode is added.
17.0.1.0.5
  • The app is published to version 17.
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