In Short
Security User Roles is an Odoo 19 Extra Tools app. The tool combines users in roles and simplifies security group assigning. Access group management. Users mass updating.
As an Odoo database grows, user access becomes harder to keep consistent: every new app, department, or employee adds more security groups to check. Security User Roles lets administrators manage access from a role perspective instead of configuring each person one by one. Define reusable roles, assign them to users in any combination, and update many users in seconds when policies, teams, or installed modules change.
Perfect for
Growing teams
For companies where new employees, departments, and apps make manual access setup slow and error-prone.
Temporary access cases
For vacation coverage, substitute employees, short-term projects, and seasonal roles that need access only for specific periods.
Multi-app Odoo databases
For administrators who need one consistent way to manage security groups from standard, third-party, and custom modules.
Ready to evaluate?
Start with a free demo request or purchase in the Odoo Apps Store.
Free personalized demo database. No phone number or credit card required. Free life-time updates and expert support within the major Odoo version.
Why teams choose it
Key benefits before you dive into the details
2 clicks to apply user rights
Assign a role to a user and Odoo adds the required security groups automatically. Administrators no longer need to remember every access checkbox for every employee.
Multiple roles per user
Combine roles to mirror real responsibilities: sales, projects, accounting, support, or custom apps. Users can still stay role-free when a specific manual setup is needed.
Safe in a changing environment
Update one security role to recalculate rights for all linked users. It takes only a few seconds to reflect policy changes or newly installed apps, with far fewer access mistakes.
Simple to start
Manage security roles with the same logic used for standard Odoo users. Build a role from an existing user, or create a new user directly from a prepared role.
Dynamic updates
Configure rules that temporarily add or remove users from roles. Grant a substitute employee short-term access or block a role during vacation time without manual follow-up.
All module access groups
Use roles with security groups from standard Odoo apps, third-party modules, and custom developments. The available access logic remains familiar to Odoo administrators.
Odoo Apps Store feedback
What customers say about the app
Very powerful but simple
Provides excellent usability for a complicated topic.
Lars Weiler
Temporary user blocking and activation
Schedule short-term role access
- Set advanced rules to assign a user to a role temporarily, or remove that role for a planned period.
- Add the rule from the Temporary Activation and Blocking tab on the role form.
- Keep one rule per user and role, then add as many periods as that rule needs.
Activate or block automatically
- Use blocking periods for vacations or time off: the user loses the role only during those intervals and is restored afterward.
- Use activation periods for substitutes, temporary employees, or short-term projects that need access only inside a defined window.
- The scheduled job [Security User Roles] Activate/Block Users for Roles checks the periods automatically; a role can also be refreshed manually.
Ready to evaluate?
Start with a free demo request or purchase in the Odoo Apps Store.
Free personalized demo database. No phone number or credit card required. Free life-time updates and expert support within the major Odoo version.
Create roles from real users
Turn an existing access setup into a reusable security template
Start from an existing user
- Open a configured user and click Create Role to prepare a role with the same access groups.
- Adjust the role before saving, without changing the original user used as a template.
Create users from prepared roles
- Create a new user directly from a security role, with groups and the role already prefilled.
- Configure role access through the familiar Odoo user-rights interface, so administrators do not learn a separate security model.
Control multi-role access at a glance
Combine role-based rights and keep user-role assignments visible
Combine roles without conflicts
- Assign several roles to the same user when one job combines several responsibilities.
- When roles touch the same access area, Odoo applies the highest available right and recalculates the user groups automatically.
See roles directly on users
- The Users kanban displays assigned roles, so administrators can understand access sources faster.
- Role colors can highlight important assignments, or be hidden from kanban when a role should stay visually quiet.
Frequently Asked Questions about Security User Roles Odoo v.19
How to force users to always receive notifications in Odoo?
To force users to receive the notifications in Odoo, as you create, or edit a user role in the developer mode, enable the setting "Receive notifications in Odoo". This way, as you assign the user role, the settings of a user will be adapted accordingly.
Why users always receive notifications in Odoo?
Users will always receive notifications in Odoo, if
in one of the assigned user roles the setting "Receive notifications in
Odoo" is enabled. You can see and manage the setting in the developer mode
as you create, or edit a user role.
What if a user has no roles assigned?
If a user does not have roles at all, Odoo would work in a standard way as if the app is not installed at all. So, you should assign user groups by yourself. Such approach might be suitable for some special users such as Odoo admins.
What happens when a few user roles are assigned for a user?
When a few user roles are assigned for a user, all its security groups would be applied to that user, For example, if the role 'Dev/Helpdesk' has the group 'Show SLA Polciies' & 'Use Subtasks', and the role 'Sales Assistant' has the group 'Advanced Pricelists', then a user with the both roles would have the all of the rights 'Show SLA Policies', 'Use Subtasls' and 'Advanced Pricelists'.
How can I add a new user group/access right for several users?
To that end you should apply 2 actions:
1. Create a user role with the user group/access level that you need, or add them to an existing user role
2. Add the role to target users.
Afterward, when a new access right is added or removed, the related changes would be applied to all users related to the role.
If you add this role to a new user, all user groups of the role will be added to this user as well.
What happens if I change roles after adding a security group?
If a user has roles, but you manually have added a security group the latter group would not be cleared out immediately. However, it would be cleared when you add/remove roles or change any of those roles groups. So, never add user groups manually if a user has roles. The app assumes that a user has only user groups which relate to his/her user roles.
What are the update policies of your tools?
According to the current Odoo Apps Store policies:
- Every module bought for version 12.0 and prior gives you access to all versions up to 12.0.
- Starting from version 13.0, every module version should be purchased separately.
- Disregarding the version, purchasing a tool grants you a right to all updates and bug fixes within a major version.
Please note that the faOtools team does not control those policies. For all questions, please contact the Odoo Apps Store representatives directly.
How can I install your app on Odoo.sh?
The most straightforward approach is to use the Odoo store's built-in workflow:
1. Open the module's page and click the button Deploy on odoo.sh
2. After that, you will be redirected to the GitHub page. Log in to your account, then click 'Create a new repo' or use an existing one. Please ensure your repository is private. It is not permitted to publish the apps under the OPL-1 license. If necessary, create a new repo for your Odoo.sh project
3. Then, go to odoo.sh and click the Deploy button. In the pop-up window, submit the decision and click 'Continue.' This action will trigger the installation process.
These steps will install the app for your project's production branch. If you want to deploy the apps for other branches or update the module, you should undertake the following actions:
1. Upload the source code for the app from the Odoo store
2. Commit the module to a required GitHub repository. Ensure none of the app folders/files are ignored (i.e., not included in your repo's .gitignore). Repositories are automatically created by odoo.sh and may include some crucial items by default (e.g., /lib). You should upload all module directories, subdirectories, and files without exceptions
3. Deploy a target branch of the odoo.sh project or, if your settings assume that, wait until it is automatically built.
How should I install your app on my own server?
2. Re-start the Odoo server;
3. Turn on developer mode (technical settings);
4. Update the apps' list (the apps' menu);
5. Find the app and push the button 'Activate'/'Install';
6. Follow the guidelines on the app's page if those exist.
I noticed that your app has extra add-ons. May I purchase them afterwards?
Yes, sure. Simultaneously, Odoo automatically adds all dependencies to a cart, so you should exclude previously purchased tools to avoid double payment.
I deployed your app on Odoo.sh and see warning/error in tests
A red/orange warning does not influence the app's features. Regretfully, sometimes our modules do not pass standard automatic tests since the latter assume behavior that conflicts with our app's goals. For example, we change the price calculation, while the standard Odoo module tests compare the final price to a standard algorithm.
So, first of all, please check the deployed database features. Does everything work correctly?
If you still assume that the warning influences real features, please contact us and forward full installation logs and the full list of deployed modules (including core and third-party ones).
May I buy your app from your company directly?
No, we only distribute the tools through the official Odoo apps store.
I would like to get a discount
Regretfully, we do not have the technical means to provide individual prices.
May I install the app on my Odoo Online (SaaS) database?
No, third-party apps can not be used on Odoo Online. Unfortunately, Odoo SaaS blocks such a possibility.
Your tool has dependencies on other app(s). Should I purchase those?
Yes, our tool requires all modules marked in dependencies to work correctly. The price marked on the app page already includes all necessary dependencies.
What is the price for the module in US Dollars? Why did it change?
The price for our modules is set in euros. The Odoo store converts prices to other currencies according to its internal exchange rate. Thus, the price in US Dollars may change when the exchange rate is updated.
Odoo demonstration databases (live previews)
For this app, we might provide a free personalized demo database.
You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.
By your request, we will prepare an individual live preview database, where you can apply any tests and check assumptions for about two weeks.
Bug reporting
If you encounter bugs or inconsistent behavior, do not hesitate to contact us. We guarantee to provide fixes within 60 days of purchase and are intensely interested in improving our tools even after this period.
You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.
Please include as many details as possible in your request: screenshots, Odoo server logs, a full description of how to reproduce your problem, and so on. Usually, it takes a few business days to prepare a working plan for an issue (if a bug is confirmed) or provide you with guidelines on what should be done (otherwise).
Public features requests and module ideas (free development)
We are strongly motivated to improve our tools and would be grateful for any feedback. If your requirements are of public use and might be efficiently implemented, the team will include those in our to-do list.
Such a to-do list is processed regularly and does not assume extra fees. Although we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.
You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.
19.0.1.1.11
- The AI-assisted translations for 25 languages have been introduced.
19.0.1.1.10
- Fixed the issue with passing invisible tests.
19.0.1.1.9
- The standard Odoo "Administrator" option has been reflected.
19.0.1.1.7
- The app is published to version 19.
18.0.1.1.7
- The issue with the untranslated warnings has been fixed.
18.0.1.1.5
- The archived ribbon for inactive records is added for the form view of user roles.
18.0.1.1.4
- The app is published to version 18.
17.0.1.1.4
- Let users handle their notification preferences without reassigning that after the roles' updates.
17.0.1.1.3
- The mechanic to update user groups based on roles is optimized to catch unexpected errors.
17.0.1.1.2
- The app gets its own configuration page.
- The feature to optionally show technical user groups on roles' forms without developer mode is added.
17.0.1.0.5
- The app is published to version 17.
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