Joint Calendar v.12
The tool to combine different Odoo events in a few configurable super calendars. Shared calendar. Common calendar.
Multifarious events on a single calendar
Besides, you may have an unlimited number of joint calendars with various events, configurations and user groups included, divided by teams or functional areas. Each joint calendar has an own menu item.
Super calendars are updated automatically according to the scheduled jobs. It is fast, especially if you applied time frames.
Screenshots
Joint document types on a single calendar
Fast switching between functional areas
Topical and relevant information
You may also define which documents to show by setting up special filters. Show opportunities but not leads. Work with orders of this sales team but not of others. Merge only overdue activities but not future ones.
How to add a new document type for a joint calendar
To add a new document type for a joint calendar you should set up a joint calendar rule. This rule defines which Odoo objects should create events, which fields of that object should be shown, and whether any filtering should take place. The app will try to add the most typical values by default, but you should think which data is required in your exact case.
- Model - which objects to scan: opportunities, tasks, orders, meetings, activities, and so on. You can choose your custom document type as well!
- Name – what to use as a joint event name (also used as calendar event title). Usually it is 'name', 'subject' or 'reference'.
- Start date - when an event starts. For example, 'expecting closing' for opportunities or 'order date' for quotations. It may be any date or date with time field of a source Odoo object.
- Attendees – who are participants (responsible persons, event owners). Usually, it is a field 'assigned to', 'a sales person' or 'attendees'. You may use even document 'followers'. It is possible to apply both users and partners as attendees
- Stop date – when an even is shown as finished on a calendar.
- Always Whole Day - means that all generated events would last the whole day disregarding whether start or stop are defined with hours and minutes. Such an event would be shown at a special place on a calendar (above the time line)
- Whole Day - a special boolean field of source object which indicates that a related joint event may lasts the whole day. This setting is usually applied to standard Odoo calendar events which both might have definite time indicated or might be planned for a whole day.
- Description – are there any notes important for joint events? Usually the fields like 'internal notes' or 'comments' are used
- Contact Link – is this event linked to a specific partner? Usually the fields like 'customer' or 'vendor' are used
- Domain – the special filters' constructor to include only topical documents into a joint calendar. You might search almost by any criteria. For example, show only quotations without sales orders, or show opportunities only of this sales team or of this customer. If you are confident to make Reverse Polish Notations you may also turn on the debug mode to construct advanced filters.
- Action – defines which form view should be shown when you open a source document from a joint event. It is a technical field which in the most cases should not be changed in comparison to a default value.
How to configure a new joint calendar based on rules
As soon as you prepare a few joint event rules, you are ready to configure a new joint calendar.
First of all, define a title. It would be used as a menu entry for all joint calendar users.
Second of all, choose document types (rules) which should be merged on this shared calendar.
Then, switch to the advanced settings. Some of those might be useful:
- Sequence – in which order various joint calendars' entries are shown. Should it be before the previous super calendar? Then, make a sequence smaller.
- Privacy – let you make a calendar public or private (for predefined user groups only).
- Time limits – allow you optimizing performance of joint events' interfaces. Often there is no need to show the documents of the last year on a calendar.
Is this joint calendar is not any more of use, but it might be needed in the Future? Fine, just archive this calendar: you can activate it at any moment afterwards.
Screenshots
Multiple rules to search documents by types
Joint calendar settings
Joint event rule (example of opportunities)
Joint event rule (example of sale orders)
Joint event rule (example of meetings)
Joint event rule (example of tasks)
Automatic reminders for any Odoo document
How to introduce a warning system
All you need is to prepare a few reminders and indicate those as default on a shared calendar form. Once joint events are generated, each of those would have the same alarms. Afterwards, you may update the these alarms for certain items if you want.
Thus, you can make reminders for any Odoo document automatically. Remind sales persons about next actions in opportunities and calls. Warn workers about a new manufacturing order. Notify programmers about deadlines. So on and so on.
Use both email notifications or pop-up warnings. Warn attendees and responsible users at the moment you like to: from 5 minutes to hundreds of days before.
Screenshots
Configure pop-up alarm for any Odoo event
Email reminder by any Odoo object
Quick access to source details
How are source documents and joint events interrelated
Users observes a link for a source document right on an event form. Thus, it is always possible to expand miscellaneous details.
If you changed a joint event, its parent object would be updated correspondingly in real time. For example, you drag a record and drop it to another date, then a source document would be also moved. Be cautious: it does not work for computed and readonly fields (e.g. a create date can not be modified logically).
If you changed a source object, a joint event would be updated with a next super calendar scheduled job.
Screenshots
Joint event form with simple access to parent document
Simple user rights administration
More details about joint calendar security
The right to create and configure joint calendars belongs only to Odoo administrators (users with the rights 'Administration - Access Rights').
Users may open joint events related to public joint calendars or private joint calendar with one of her/his group indicated. Configure private groups on a joint calendar form, the tab 'Settings', the fields 'Privacy' and 'Groups'. In such a way it is possible to make a joint calendar only for sales managers or only for accountants.
Take into account that in order a user may observe or update a joint event, she/he should have the same rights for a source document. For example, if a sales person doesn't have a right to observe an opportunity, she/he would not see a related joint event as well.
Manually created joint events (without a parent object) may be either public (for all employees) or private (visible for attendees only).
Used in any functional area
Have a look at typical use cases
Activities by all objects and responsibles on a single calendar
Activities are a great Odoo invention, which helps you organize daily routine as a set of well-reached and structured tasks. They are quite comfortable for use, but for team collaboration and efficient management, sometimes you want to have a calendar overview of planned and overdue activities.
Joint Calendar let you achieve that goal. Just add an activity rule as joint calendar rule:
- As a model use 'Activity'
- As a name use 'Display Name'
- As a start date field use 'Due Date'
- As attendees fields use 'Assigned to'
- As a domain apply 'Summary is set'
- For the action field create a new one: go to the Settings > Technical > Actions > Window Action. As an object use 'mail.activity', as a view mode – 'form', as a name – any suitable
Opportunities on a super calendar
- As a model use 'Lead / Opportunity'
- As a name use 'Opportunity'
- As a start date field use 'Expecting Closing'
- As attendees fields use 'Salesperson'
- As a contact link use customer
- As a domain optionally restrict opportunities by sales teams.
Tasks on a joint calendar
- As a model use 'Task'
- As a name use 'Title'
- As a start date field use 'Deadline'
- As attendees fields use 'Assigned to'
- As a domain optionally you can set definite projects
Share employees leaves
- As a model use 'HR Leave'
- As a name use 'Description'
- As a start date field use 'Start Date'
- As attendees fields use 'User'
- As a stop date field use 'Start Date'
- As a domain filter by status: show only approved leaves.
Better then expected
The app does exactly what was needed. Combine all tasks from all calendars to one. And allows to manages all activities from all modules in one place.
This makes the Event Calendar so much more useful !
We bought this to combine certain project tasks with the schedules of our maintenance engineers. We now have a better overview which moments are overlapping the schedules of other events. The joining of multiple events in 1 event calendar is super easy, it should be a standard option in ODOO.
Excellent responsive team of programmers
Joint Calendar is the perfect addition to the standard Calendaring system that Odoo offers. It makes the job of setting up specific departmental calendars filled with any objects you wish very easy and Alex and the team provides fantastic after-sales support, responding in most cases within 24 hours to requests for help. Thanks for a great module.
Essential to have Activities, Tasks, Meetings etc all in one calendar and shared.
Great service support very quick and were right on with fixing the issue... I think the ability to see everything on one shared calendar is such an essential part of coordination and time management. Great product once you sort out the rules you need!
Configuration and Installation Tips for Joint Calendar Odoo v.12
Scheduled jobs
- Turn on the debug mode
- Go to technical settings > Automation > Scheduled jobs
- Find the job 'Refresh Joint Events' to change the frequency of calendars' update
- Find the job 'Notify About Joint Event' to change the frequency of email alarms.
Email alarm style
- Activate the developer mode
- Go to technical settings > Email > Templates
- Find the template 'Joint Event Notification'
- You are welcome to change here message body
- Email subject might be changed through the translated term 'Reminder by Event'.
Bug reporting
In case you have faced any bugs or inconsistent behavior, do not hesitate to contact us. We guarantee to provide fixes within 60 days after the purchase, while even after this period we are strongly interested to improve our tools.
No phone number or credit card is required to contact us: only a short email sign up which does not take more than 30 seconds.
Please include in your request as many details as possible: screenshots, Odoo server logs, a full description of how to reproduce your problem, and so on. Usually, it takes a few business days to prepare a working plan for an issue (if a bug is confirmed) or provide you with guidelines on what should be done (otherwise).
Public features requests and module ideas (free development)
We are strongly motivated to improve our tools and would be grateful for any sort of feedback. In case your requirements are of public use and might be efficiently implemented, the team would include those in our to-do list.
Such a to-do list is processed on a regular basis and does not assume extra fees. Although we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.
No phone number or credit card is required to contact us: only a short email sign up which does not take more than 30 seconds.
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