In Short
Purchase Order Approval Check Lists is an Odoo 19 Purchases app. The tool to make sure a purchase order is ready for the next stage. Purchase checklists. Purchase approval. Multi RFQ confirmation.
Keep procurement under control: define a checklist per purchase state and company so an RFQ cannot be confirmed, approved, locked, or cancelled until every required action is done and signed off by the right role.
Perfect for
Procurement teams
Standardize how every RFQ is checked before it becomes a purchase order — fewer costly mistakes.
Spend control
Force role-based approval on key procurement steps before an order can advance or lock.
Multi-company
Maintain a distinct checklist per company so each entity follows its own procurement rules.
Ready to evaluate?
Start with a free demo request or purchase in the Odoo Apps Store.
Free personalized demo. No phone number or credit card required. Free life-time updates and expert support within the major Odoo version.
Why teams choose it
Key benefits before you dive into the details
Per state and company
Build a checklist for each purchase state and each company — an unlimited set that matches your own procurement flow.
Blocks the state change
An RFQ cannot be confirmed, approved, locked, or cancelled until every required point is entered and approved.
Approval by role
Assign security groups per checkpoint — only authorized users can confirm, enabling multi-level and double approval.
To-do on the list
Not-yet-done checkpoints appear right on the purchase orders list — color-coded and searchable by keyword.
History & recovery
Every confirm/reset is logged; done points are restored automatically if a state changes back — unless marked 'not saved'.
Super user role
A 'Checklist Super User' can confirm any point and move any RFQ forward — ideal for managers and exceptions.
Ready to evaluate?
Start with a free demo request or purchase in the Odoo Apps Store.
Free personalized demo. No phone number or credit card required. Free life-time updates and expert support within the major Odoo version.
Where checklists kick in
Odoo scans the checklist on every state change
Ensured approval workflow
- Check items depend on the order's company and state, so each stage has its own set
- Odoo scans the checklist the moment a user tries to change the state
- If a point is missing or unapproved, the RFQ cannot move forward
- An empty checklist is always treated as passed
Typical scenarios
- Confirming an order ('RFQ' or 'RFQ Sent' → 'Purchase Order')
- Triggering approval ('RFQ' or 'RFQ Sent' → 'Approval')
- Locking or unlocking a purchase order
- Sending an RFQ, cancelling, or re-setting a cancelled order
Ready to evaluate?
Start with a free demo request or purchase in the Odoo Apps Store.
Free personalized demo. No phone number or credit card required. Free life-time updates and expert support within the major Odoo version.
Design checklists per state and company
Match each company's procurement rules, standard or custom states
Per purchase state
Define exactly what must be done and approved before an order changes state.
- Any number of checkpoints per state
- Standard or custom purchase states supported
- States without a checklist always pass
Per company
Keep each legal entity aligned with its own procurement policy.
- A distinct checklist set per company
- Order and prioritize points by sequence
- Purchase managers decide what and in which order
Ready to evaluate?
Start with a free demo request or purchase in the Odoo Apps Store.
Free personalized demo. No phone number or credit card required. Free life-time updates and expert support within the major Odoo version.
Odoo demonstration databases (live previews)
For this app, we might provide a free personalized demo database.
You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.
By your request, we will prepare an individual live preview database, where you can apply any tests and check assumptions for about two weeks.
Bug reporting
If you encounter bugs or inconsistent behavior, do not hesitate to contact us. We guarantee to provide fixes within 60 days of purchase and are intensely interested in improving our tools even after this period.
You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.
Please include as many details as possible in your request: screenshots, Odoo server logs, a full description of how to reproduce your problem, and so on. Usually, it takes a few business days to prepare a working plan for an issue (if a bug is confirmed) or provide you with guidelines on what should be done (otherwise).
Public features requests and module ideas (free development)
We are strongly motivated to improve our tools and would be grateful for any feedback. If your requirements are of public use and might be efficiently implemented, the team will include those in our to-do list.
Such a to-do list is processed regularly and does not assume extra fees. Although we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.
You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.
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